Project Manager

Spectraforce Technologies
United States, Illinois, North Chicago
Dec 17, 2024
Job Title: Project Manager Duration: 03 Months (Extension based on performance) Location: Mettawa, IL 60045 Top Skills: Project Management Problem solving and investigatory skills Ability to learn compliance systems, requirements, procedures quickly Experience in a matrix organization/environment Excellent, thorough and concise communication skills Manager is looking for a candidate with: 2-3 years of project management experience in a pharmaceutical or market research industry. SAP knowledge and experience is strongly desired SNAPP knowledge and experience is desired Job Responsibilities: 1. Project Compliance Review Run monthly report to identify projects which were completed during previous month Review project details and documentation to ensure they were done in a compliant manner from a PharmaQcovigilance, OEC, Finance, and Procurement perspective Follow-up with Researchers and Suppliers as necessary to collect or correct any missing details Record results in spreadsheet Review results with Manager to help identify: Additional steps which need to take place If CAPA is required If issues are systemic/repetitive How to address systemic issues - assist in identifying risk reduction plans 2. Conduct and Maintain Supplier Compliance Conduct supplier evaluations for Suppliers supporting US and International Market Research - in conjunction with the US MABI team Conduct supplier evaluation renewals as required Record supplier evaluation details in Insight Farm, our Market Research Project Management and Compliance system and document repository Send PV Vendor Qualification Assessment request to PV for newly on-boarded suppliers Ensure VQA is completed and record in Insight Farm 3. Onboard new Suppliers as requested Receive new supplier requests Request approval from Procurement to add supplier, with Manager's assistance Coordinate supplier filling out and return all required documents Submit request via DSP Watch DSP request, respond to questions, provide additional details as needed Submit adhoc DSP requests as necessary (e.g., when suppliers change names/are purchased, suppliers change address or banking information, extend business groups, etc.) Enter Supplier and Supplier Contacts into Insight Farm once supplier evaluation and DSP (if needed) are complete 4. PO/POCN Support (SRM/SAP) Review PO/POCN Requests which come into the GlobalBITeam shared email box Ensure documents are completed thoroughly and accurately Request updates as necessary from Researchers until materials are ready to move forward in the process Once materials are ready, send to appropriate PO Support contact Maintain Cost Center and Internal Order Number lists by reaching out to PO Support contacts on quarterly basis to request updates Maintain PO Support contact list in Insight Farm Run PO/POCN tracker report 3 times a week (M/W/F) and put in Teams for other folks if needed. Watch PO/POCN's to ensure they are approved on a timely basis - reach out to approvers as necessary to keep things moving along If have to go outside of normal PO Support folks, identify who to reach out to and document in Insight Farm system for future requests 5. Watch Global BI Team shared team mailbox and: Identify and apply correct category for incoming mail (e.g., PO/POCN request, Manager needs to respond, Global Material Review, Invoice Approval for Payment requests, etc.) Process PO/POCN requests as identified above Send invoice approval email to Researcher to see if invoices can be paid, pass along results to PO Support so they can mark appropriate in SRM/SAP Let Manager know there is item in box for them to address Escalate issues as appropriate to Manager Manage adhoc requests which come into the box