Office Assistant - Temporary Pool

• ESSENTIAL FUNCTIONS: The employee must have the ability to: *
• Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical charts from rough draft, verbal instructions.
• Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Copy, scan, fax and distribute documents * Receive, sort, and distribute incoming and outgoing correspondence.
• Act as a receptionist: receive inquiries or patrons in-person, by email, or on the telephone; provide general information on departmental and City policies and procedures as required; and refer calls to appropriate personnel.
• Write in correct English.
• Operate a variety of office equipment including a computer; input and retrieve data and text.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted throughout the course of employment;
• Maintain prompt and regular attendance;
• Other duties as assigned.
• This position is always evolving. Therefore, employer reserves the right to modify this job description as necessary.

A combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

The employee must have the knowledge of:

• English usage, spelling, grammar, and punctuation.
• Fundamentals to effectively communicate standard information.
• Principles and procedures of record keeping.
• Office methods, procedures, and practices.

Ability to:

• Learn to operate a variety of modern office machines.
• Use standard word processing and related computer software programs.
• Perform basic arithmetic functions. * Learn and correctly interpret and apply the policies and procedures of the program or function to which assigned.
• Learn office methods, rules and policies including receptionist techniques.
• Perform routine clerical work.
• Type at a speed necessary for successful job performance.
• Work courteously with the general public, staff, and diverse community on the telephone, electronic communication devices or in-person.
• Understand and carry out oral and written instructions.

Experience: At least Six (6) months of general clerical support experience, preferably involving some public contact work experience.

Education: Equivalent to the completion of the twelfth grade. Additional specialized clerical training is desirable.

This position is part-time, at-will, without benefits, unless required by law.

Required Question