Office and Administrative Specialist

Purpose of the position:
Ensure the smooth and effective operation of the development program at the University of Minnesota, Morris (UMN Morris) by providing overall support for the Chief Development Officer, Development Office, and the Office of Advancement. This position requires customer service at the highest level and collaborates with members of the Development Office and the Office of Advancement to positively impact the overall advancement effort.

Bargaining unit consideration begins on November 6, 2026 and ends on November 12, 2026.

This is a short-term position with a duration of 5 months with an expected end date of 5/1/27.

Location: Morris, Minnesota

Work Environment: In person

Schedule: Monday-Friday 8:00-4:30pm. 40 hours per week. Some weekends and overtime may be required as needed for occasional activities such as events.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Job Duties

Development and Alumni Relations Support (70%)

• Arrange donor/prospect meetings, events, and visits, and compile materials to prepare Chancellor, Chief Development Officer, and Development Officers
• Provide assistance to Chief Development Officer, Development Officers, Chancellor, Vice-Chancellors, and other campus partners for Development-related travel, events, and projects. Responsible for related purchasing and reconciliation
• Provide support for CDO including managing schedule, review upcoming activities and anticipate needs
• Campaign coordination, including events, meetings, infrastructure, and materials
• Compose and/or prepare presentation materials, proposals, and other communications for internal and external audiences
• Undertake varied research - based on donor/prospect interest, areas of giving, etc.
• Maintain donor files (both physical and digital)
• Assist with gift processing as needed
• Maintain strict confidentiality regarding donor/prospect/alumni information and gifts

• Support Alumni Relations Officer and Alumni Relations activities (10%)

Administrative support and office coordination (15%)

• Serve as first contact/representative for Development Office for all constituents
• General office coordination (greet guests, answer phones, distribute mail, office supplies, tech support/referral)
• Maintain internal calendar, plan staff and other meetings and agendas

• Supervise student workers

Advancement Finances: (15%)

• Process various types of transactions in a timely manner, including procurement card expense reports, requisitions, deposits, employee travel reimbursements, and general ledger journal entry request forms
• Obtain financial data from Reporting Center, including monthly transaction lists, and file documentation
• Retrieve financial documentation when needed
• Keep current with and apprise colleagues of U-wide purchasing and travel policies, updates and requirements
• Responsible for reporting accuracy and completion of monthly reconciliation of transactions

• Assist Gift Accounting Specialist as needed

Other duties as assigned

Required Qualifications:

• High School Diploma/GED and two years of related office and administrative experience / Training/education may be substituted for some of the years of experience
• Computer experience especially word processing and spreadsheet programs database work
• Excellent interpersonal, written, and verbal skills
• Discretion, trustworthy with maintaining confidentiality, good judgment
• Available to work some evenings and weekends

Preferred Qualifications:

• Should be an inquisitive, detail oriented, and organized with strong problem solving abilities
• Motivated, able to work independently as work well in a team environment
• Experience in bookkeeping or financial transactions

Pay Range: $23.24/hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Required application materials: resume and cover letter.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail jobcentr@umn.edu.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota Morris (UMN Morris)

The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation. The small, close-knit campus emphasizes faculty/student collaboration in research, study abroad, and community engaged learning. Deeply rooted in the tall grass prairies of Minnesota, the campus also has advanced sustainable, environmentally friendly initiatives that have grown to levels of national leadership and touch nearly all aspects of campus life.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.