About Bernhardt Hospitality
Bernhardt Hospitality is a leading provider of custom and standard furniture solutions for luxury hotels, resorts, restaurants, senior living, and multifamily environments worldwide. Combining exceptional design, craftsmanship, sourcing expertise, and operational excellence, we partner with leading hotel brands, ownership groups, purchasing firms, and design studios to deliver memorable hospitality experiences through furniture that is built to last.
Position Summary
The Sourcing & Quoting Coordinator plays a critical role in supporting Bernhardt Hospitality's sales, project management, and supply chain teams by coordinating supplier communications, gathering pricing information, preparing customer quotations, and maintaining accurate sourcing data.
This role serves as a key link between Sales, Project Management, Product Development, Operations, and our global supplier network. The ideal candidate is highly organized, detail-oriented, analytical, and thrives in a fast-paced environment where accuracy, responsiveness, and collaboration are essential.
The Sourcing & Quoting Coordinator will help ensure that quotations are competitive, complete, and aligned with Bernhardt Hospitality's quality, sourcing, and profitability standards.
Key Responsibilities
Quoting & Pricing Support
- Assist in preparing accurate and timely project quotations for custom and standard hospitality furniture opportunities.
- Coordinate collection of pricing, freight estimates, lead times, and supplier information.
- Review specifications, drawings, finish requirements, COM/COL requirements, and project details to support accurate pricing.
- Maintain quote templates, pricing databases, and supporting documentation.
- Verify pricing accuracy and ensure all quote components are complete before release.
- Support revisions, value engineering exercises, and alternate pricing requests.
Sourcing & Supplier Coordination
- Communicate directly with domestic and international suppliers to obtain product, cost, lead time, and manufacturing information.
- Assist with supplier qualification and sourcing initiatives.
- Maintain supplier information, capabilities, lead times, and pricing records.
- Support supplier performance tracking and sourcing analysis.
- Coordinate sourcing activities across custom casegoods, seating, outdoor, and specialty product categories.
Data Management & Reporting
- Maintain accurate quote, sourcing, and project information within company systems.
- Update databases, trackers, Airtable platforms, and reporting tools.
- Prepare reports related to quoting activity, supplier data, pricing trends, and project opportunities.
- Ensure data integrity and consistent documentation standards.
Cross-Functional Collaboration
- Work closely with Sales, Project Managers, Customer Service, Product Development, and Operations teams.
- Support project handoffs from quoting through execution.
- Assist with gathering information needed to support customer presentations, pricing reviews, and sourcing decisions.
- Participate in project review meetings and operational planning discussions.
Process Improvement
- Identify opportunities to improve quoting efficiency, sourcing processes, and data accuracy.
- Help develop and maintain best practices, templates, and standard operating procedures.
- Support continuous improvement initiatives focused on speed, consistency, and customer experience.
Qualifications
Required
- Bachelor's degree in Business, Supply Chain, Operations, Interior Design, Hospitality, or related field; equivalent experience considered.
- 2-5 years of experience in sourcing, procurement, quoting, estimating, operations, project coordination, or a related role.
- Strong proficiency in Microsoft Excel and Microsoft Office applications.
- Exceptional attention to detail and organizational skills.
- Strong mathematical and analytical abilities.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines simultaneously.
Preferred
- Experience within hospitality FF&E, contract furniture, manufacturing, or supply chain environments.
- Familiarity with custom furniture construction, materials, finishes, and production processes.
- Experience working with global suppliers and overseas manufacturing partners.
- Experience with Airtable, ERP systems, CRM platforms, or project management software.
Key Competencies
| * Attention to Detail |
* Analytical Thinking |
| * Problem Solving |
* Supplier Relationship Management |
| * Time Management |
* Project Coordination |
| * Data Accuracy |
* Team Collaboration |
| * Customer Focus |
* Continuous Improvement |
| * Accountability and Ownership |
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Why Join Bernhardt Hospitality?
At Bernhardt Hospitality, you'll be part of a team that designs and delivers furniture solutions for some of the world's most recognized hospitality brands. We value craftsmanship, innovation, customer experience, operational excellence, and teamwork. This role offers the opportunity to develop expertise in global sourcing, hospitality furniture manufacturing, and large-scale project execution while contributing directly to the success of our customers and business.
| Bernhardt Hospitality is an Equal Opportunity Employer and values diversity in our workplace. |
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Bernhardt Furniture Company
Nov 05, 2026