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Program Coordinator III

Spectraforce Technologies

500 West Peace Street (Show on map)
Sep 22, 2026
Title: Program Coordinator III Location: Remote Duration: 6 months Description: The client is seeking a temporary Program Coordinator to provide operational, administrative, and coordination support across cross-functional initiatives. In this role, you will help keep programs organized and running smoothly by managing schedules, tracking action items and deliverables, supporting communications, and maintaining documentation. This is a temporary position and is not a full-time role at the client. Responsibilities: Build and verify attendee facesheets at volume for major events, including sourcing and validating bios, photos, and career details against CRM and public sources Finalize and distribute meeting materials - formatting, PDF conversion, repository upload, and attachment to calendar invites Track and triage inbound meeting and event requests for large conferences, maintaining a single source of truth for status Support event logistics including venue and capacity coordination, RSVP tracking, transport, and vendor requirement Own the end-to-end cadence for a recurring cross-functional executive review cycle, including workback plans, deadlines, and collection of pre-read materials Prepare first-draft executive briefing materials for external meetings, including attendee profiles, background, and talking points; coordinate inputs from partner teams Provide quality control on briefing materials before they reach the executive, and maintain templates and version control Must have: Experience producing written materials for a senior executive audience, with strong research and synthesis skills