Assistant Director of Advising and IUT

Academic Operations & Program Management

• IUT Program Management
• Under the direction of the Director of Academic Advising and Student Success, provide strategic leadership and oversight for CMDI's IUT program, including processing, policy implementation, enrollment planning, assessment, and operational management for the summer, fall and spring cycles to ensure accuracy, consistency, and compliance with university and college policies.
• Develop, evaluate, and recommend updates to CMDI IUT procedures, and admission criteria in partnership with college leadership to support enrollment goals and student success outcomes.
• Serve as the primary resource and subject-matter expert on CMDI IUT policies for campus partners, including the Office of the Registrar and the campus-wide student success community.
• Act as the lead advisor and key point of contact for prospective CMDI IUT students, offering expertise on IUT policies, procedures, and degree requirements, and initial degree planning.
• Provide training on CMDI degree programs and IUT policies and requirements to campus partners.
• Cultivate and sustain strong working relationships across the campus community to enhance collaboration, communication, and support for CMDI IUT students.
• Develop and manage outreach efforts for students identified as admitted, on-track, or denied providing proactive guidance on advising and registration topics.
• Design and implement advising resources for prospective IUT students and campus partners in advising, such as IUT curriculum guides.
• Contribute on the campus IUT committee along with the Director of Academic Advising and Student Success.
• Partner with the Director of Academic Advising and Student Success to maintain and update all IUT advising and student success webpages and Canvas modules.
• Provide leadership through the assessment and reporting of IUT enrollment data and trends. Share this information with advising and college leadership to support long-term planning, enrollment management, and student retention and success goals.
• Coordinate with Director of Academic Advising &Student Success on advisor assignments for incoming IUT students.
• Collaborate with department course schedulers, ensure courses identified as "On-Track" have the appropriate requisites prior to each registration period.
• Minor Management
• Act as Lead Advisor for non-CMDI students pursuing a CMDI minor.
• Provide strategic oversight and stewardship of CMDI's academic minors.
• Monitor enrollment trends, student demand, and completion data for CMDI minors and provide recommendations regarding growth opportunities, resource needs, and program effectiveness.
• Manage the college's declaration process for CMDI minors, including reviewing and updating student records.
• Support the launch of new CMDI minors including the promotion and development of advising & student resources, as well as the promotion of current minors to campus partners.
• Collaborate with colleges, schools, and programs to promote CMDI minors.
• Coordinate with departments to provide student data related to minors.

• Process Undergraduate Student Petitions
• Support the processing of college-wide student petitions including late drops, course substitutions, credit overload, and independent studies. Collaborate with the CMDI Advising Leadership Team on review and decision-making processes, department chairs, and the Registrar's Office to facilitate petition review and implementation.

Student Advising and Advisor Support

• CMDI Major Advising
• Maintain a limited advising caseload of 50-150 CMDI students and provide comprehensive, developmental advising to support student persistence, retention, and academic success.
• Conduct proactive outreach and engagement with students who may not actively seek advising support.
• Use advising protocols, student success technologies, and campus systems to provide effective advising services.
• Provide advising coverage and operational support for advising staff as needed.
• Supports New Student Orientation and other recruitment and retention activities as well as provide occasional evening/weekend hours to support strategic College-wide and campus programming as assigned.

• IUT Advising
• Help prospective IUT students assess their interests, values, personal and academic goals as they explore and learn about the different degree programs offered in CMDI.
• Maintain weekly afternoon drop-in hours for prospective IUT students and offer additional drop-in hours as needed.
• Maintain sufficient individual advising appointment availability (typically 8-10 appointments) for prospective IUT students each week, adjusting availability during peak advising periods.
• Offer group advising workshops for prospective or newly admitted IUT students.

• Minor Advising
• Maintain a caseload of non-CMDI students in all CMDI minors.
• Offer limited individual advising appointments for non-CMDI students in CMDI minors.
• Conduct proactive outreach to students in the minors as needed.

• Supervise, coach, and evaluate full-time professional staff members and student success personnel.
• Establish performance expectations, conduct mid-cycle coaching conversations, and support professional growth planning for supervised staff.
• Provide oversight for assigned programmatic areas including resource planning and allocation in collaboration with the Director of Academic Advising & Student Success and the Assistant Dean of Student Success.
• Consult with the Director of Academic Advising & Student Success and the Assistant Dean of Student Success regarding significant resource allocation adjustments throughout the planning cycle.
• Manage expenditures, Procurement Card transactions, reconciliations, and related fiscal responsibilities in accordance with university policies.
• Support strategy, planning, operational effectiveness, and continuous improvement with supervised functional areas.
• Assist with the review and processing of student petitions, including late drops, course substitutions, grade appeals, credit overload requests, independent studies, research assistantships, and incomplete agreements.
• Support the coordination and resolution of student and family concerns with professionalism, care, and sensitivity.
• Participate in the Advising Leadership Team to support strategy, planning, operational decision-making, cross-functional collaboration, and the advancement of student success initiatives across the unit.

Professional Development & Duties

• Proactively develop and maintain currency of knowledge of standard methodologies in academic advising and student success and higher education administration through conferences, mentoring, workshops, professional associations, and research.
• Participate in unit and leadership meetings and contribute to the continuous improvement, development, and implementation of unit standard processes.
• Perform additional duties and special projects assigned to support the mission and goals of CMDI and the Student Success and Advising unit.

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