Senior Administrative Coordinator in Structural Biology

This position is well suited for someone who thrives in a busy environment, enjoys working as part of a strong team, and takes pride in being the person others can count on. You will provide support with calendar management, meeting coordination, event logistics, candidate and visitor itineraries, purchasing, budgeting, invoices, monthly operating reports, and special projects. The work is broad, highly visible, and important to the department's success, making this a strong opportunity for someone who wants to use their administrative expertise in a role that has real impact.

The ideal candidate will bring strong organization, thoughtful judgment, business acumen, initiative, and attention to detail. They will know how to manage competing priorities and take ownership of their work while staying calm and professional. This is a role for someone who enjoys building trusted relationships, contributing to a positive team culture, and bringing their skills forward to add value in a department that moves quickly, works closely together, and holds a high standard for service and support.

Responsibilities:

• Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
• Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
• Support the planning and coordination of department or organization wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
• Typically support Executive/ Chair/ VP, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.
• Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
• Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence, delegating to others and providing guidance and assistance to others.

Minimum Education:

• High school diploma/GED required.
• Bachelor's degree preferred.

Minimum Experience:

• 8+years of experience in administration or related area.
• Exception: Bachelor's degree and 2+ years of experience in administration or related area.
• Substantial experience planning/ coordinating events including coordination and vendor management.
• Substantial experience managing communication with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Compensation

Explore our exceptional benefits!

We are committed to a human-centered hiring experience. Technology may support portions of our process, but recruiting decisions involve human review and engagement. Learn more about our approach to AI.

St. Jude is an Equal Opportunity Employer

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