Operations Specialist

The University of New Mexico's Project ECHO has an amazing opportunity for an Operations Specialist to join our Community Peer Education Project (CPEP) and Behavioral Health Peer Initiatives team! The individual in this role will provide dedicated oversight of operational functions to ensure the efficient execution of program activities. The Operations Specialist will coordinate cross-program projects, maintain operational systems, support evaluation and reporting needs, facilitate logistical planning, and contribute to continuous quality improvement.

As a successful Operations Specialist, your responsibilities will include:

• Developing operational processes to support recurring program activities, including Community Peer Educator onboarding, workforce development initiatives, Peer Collaborative ECHO sessions, workshops, professional development trainings, outreach events, and the annual Peer Leadership Summit.
• Preparing and maintaining program data related to participant engagement, trainings, workshops, ECHO sessions, outreach activities, workforce development initiatives, referrals, and program outcomes. Collaborating with Program Specialists and Data Analyst to ensure data integrity, accuracy, and consistency.
• Preparing and maintaining performance metrics, evaluation tools, and quality improvement processes to support program decision-making.
• Maintaining operational tracking systems, controlled program documents, operational procedures, templates, and resource materials to ensure program consistency.
• Organizing onboarding and offboarding processes including account creation, access requests, equipment tracking, and other required documentation.
• Coordinating operational expenditures that pertain to the grant deliverables, purchasing requests, travel documentation, and reimbursement processes in collaboration with Finance and program leadership.
• Working closely with Program Manager and Program Specialist(s) to ensure ECHO sessions run smoothly, including: teleconference set up, preparation of agendas and case presentations, coordinating recruitment interviews, and ensuring ECHO session attendance.
• Collecting and analyzing all ECHO sessions evaluations and workshop data and ensuring all data and statistics are captured in all project databases for the creation of regular reports and proof of project functionality and best practices.
• Overseeing Confluence system across programs, ensuring timelines, deliverables, and project milestones are completed in accordance with program goals and funding requirements.
• Collaborating with Project ECHO teams including Finance, Grants, Communications, IT, Evaluation, and Administration and external collaborators to coordinate operational needs.
• Identifying opportunities to streamline processes, developing operational resources, and contributing to the sustainability and growth of the programs.
• Providing and developing processes for monitoring grant requirements and operational expenditures to ensure compliance with University, funding, and program requirements.

Project ECHO is committed to democratizing implementation of best practices in healthcare, education and other areas where first mile professionals need support. We do this by training universities, nonprofits, and dedicated individuals on facilitation skills and how to set up robust virtual communities of practice to be able to scale their own expertise and missions to the benefit of their local communities. Over the past 20 years, Project ECHO and our partners have trained more than 1,000 partners who make up our global network of Universities, ministries of health, and NGOs around the world. Examples of programs we and others run include infectious disease control (Hepatitis C, HIV), mental health and addiction treatment, literacy, math, climate mitigation and many more.

Project ECHO is funded in part by philanthropic grants and gifts from organizations such as the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood Johnson Foundation and the US Government. Additionally, for programming benefitting New Mexico we receive support from the NM Legislature, the New Mexico Human Services Department and the New Mexico Department of Health.

Project ECHO prides itself on being a values-based organization and inclusive place to work. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values.

In 2023, Project ECHO was named one of Albuquerque's Top Three Best Places to Work in 2023. This award recognizes organizations of all sizes with exceptional climates, team atmospheres, benefits, and employee engagement. For more information and a brief overview of benefits available please visit Project ECHO Newsroom.

See the Position Description for additional information.

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Proficiency with data systems (i.e., Smartsheet, M365, Confluence)
• Experience supporting grants, contracts, or community-based organizational structures
• Strong coordination of complex projects

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.