Part-time Administrative Assistant II

Part-time Administrative Assistant II

Responsibilities:

• Provide assistance to AEL program director, coordinator and project team with day-to-day grant-related tasks including but not limited to:
• Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus.
• With coordinator, coordinates grant course schedule and ensures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary.
• Maintain TEAMS databases and project files according to AEL and SJC requirements.
• Data entry into multiple systems.
• Assures a professional environment is maintained in program meeting rooms and functions for events.
• Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions.
• Implements any security procedures for equipment, materials and supplies as necessary.
• Assists project staff and participants with registration process.
• Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.

Requirements:

* High school diploma or equivalent

* One year of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

* Availability to work nights or weekends when necessary

* Proficient in Microsoft Office suite

* Must be flexible and comfortable in dynamic environments where immediate response may be important

Preferred:

* Associate degree

* Experience with working with ESL and GED students

* BEST Plus, BEST Literacy, TABE and TEAMS Certified

* Functional knowledge of Banner, TEAMS, program planning and training environments.

* Bilingual applicants are encouraged to apply

Additional information:

* Grant-funded positions are contingent on the continuation and the availability of grant funds.

* All applicants MUST include the following documents (doc or PDF format preferred) to be considered for this position: Cover Letter, Resume and Copy of Transcript.

* The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

To be considered for this position, the following documents must be uploaded: resume, cover letter and transcripts (Official transcripts are required upon hire).