Coordinator, EPMO

Due to growth, we are adding a Coordinator, EPMO to our team!

The Coordinator, EPMO reports to the Sr. Manager, EPMO Portfolio Operations and provides critical administrative, operational, and coordination support to the Enterprise Project Management Office leadership team and staff. This role ensures the efficient execution of departmental operations, including meeting coordination, communications, onboarding activities, and team engagement initiatives.

The Coordinator, EPMO serves as a central connector across EPMO leaders, project teams, and stakeholders-supporting the consistent execution of governance, communication, and administrative processes that enable successful delivery of enterprise initiatives. The role is essential to maintaining organizational alignment, operational efficiency, and a high-quality associate experience.

Is this you? Find out more below!

How do I make an impact on my team?

Coordinates calendars, schedules meetings, and manages logistics for EPMO leadership and key governance forums. Prepares and distributes meeting materials, including agendas, presentations, and pre-read documents. Captures, organizes, and distributes meeting minutes, action items, and follow-ups. Maintains repositories of meeting artifacts and documentation for transparency and auditability.
• Supports preparation of leadership presentations, reports, and internal communications. Ensures timely communication of meeting details, scheduling updates, and stakeholder coordination.
• Plans and coordinates EPMO team events, offsites, and engagement activities. Supports ongoing associate engagement initiatives (team communications, recognition programs, learning events).
• Supports logistics for enterprise-level events tied to strategic initiatives as needed. Locates and schedules adequate facilitates, coordinates event logistics includes meals and events, and ensure participants understand expectations and logistics.
• Supports recruitment and onboarding activities for new EPMO hires, including scheduling interviews and onboarding sessions, preparing materials, and tracking completion.
• Maintains organized documentation, records, and shared resources for the department.
• Supports tracking of key departmental activities, deliverables, and timelines.
• Assists with budget tracking, vendor coordination, or procurement support as needed.
• Other duties as assigned.

What our team expects from you?

• Bachelor's degree in Business Administration, Project Management, or relevant field preferred.
• 2-5 years of experience in equivalent role or role requiring high attention to detail, competing deadlines, and high quality required.
• Experience using Outlook, Word, Excel and Powerpoint to manage schedules and data, prepare presentations, and document policies and outcomes required.
• Participate in, adhere to, and support compliance program objectives.
• The ability to consistently interact cooperatively and respectfully with other employees.

What can you expect from Navitus?

• Top of the industry benefits for Health, Dental, and Vision insurance
• 20 days paid time off
• 4 weeks paid parental leave
• 9 paid holidays
• 401K company match of up to 5% - No vesting requirement
• Adoption Assistance Program
• Flexible Spending Account
• Educational Assistance Plan and Professional Membership assistance
• Referral Bonus Program - up to $750!

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