Business Support, Facilities Support

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Office Support - Administrative Assistant - JLL

What this job involves:

The Office Support - Administrative Assistant plays a key role in ensuring the efficient day-to-day operation of the office environment at JLL. This position supports office operations, enhances employee and client experience, and maintains a professional and organized workplace. As the first point of contact for visitors, clients, and employees, you will create a welcoming environment while managing critical administrative and operational functions. This role offers an exciting opportunity to work in a fast-paced setting where your proactive mindset, initiative, and exceptional organizational skills will directly contribute to the success of JLL's workplace experience and operational excellence.

What your day-to-day will look like:

• Greet and assist visitors, clients, and employees professionally while serving as the first point of contact for calls and general inquiries
• Coordinate and prepare conference rooms for meetings, including audio/visual setup, catering arrangements, and beverage service, ensuring a seamless client-ready environment
• Receive, sort, and distribute incoming mail and packages; manage outgoing shipping and courier services (e.g., UPS, FedEx)
• Provide administrative support for meetings, events, and special projects, including scheduling coordination and documentation of requirements
• Maintain office and kitchen supplies inventory, coordinate facility maintenance requests, and ensure shared spaces are organized and functional
• Liaise with third-party vendors for catering, cleaning, and office services while managing workspace coordination and seating arrangements
• Proactively identify and resolve operational issues related to mail services, equipment, parking, security badges, and conference room management with minimal supervision

Required Qualifications:

• 3-5 years of relevant experience in an administrative, office support, or receptionist role
• Excellent customer service and relationship-building skills with a professional, welcoming demeanor
• Strong organizational, communication, and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Demonstrated ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment

Preferred Qualifications:

• Associate degree or equivalent experience
• Proactive, detail-oriented mindset with the ability to anticipate needs and take initiative
• Solution-driven approach with strong problem-solving capabilities
• Experience coordinating catering and event logistics, including managing dietary restrictions and vendor communications
• Positive, "can-do" attitude with the ability to work independently with minimal supervision

Location: Texas, Houston

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.