Career Services Coordinator

Career Services:

Career Services (CS) provides comprehensive career services and programs to assist a diverse student population in developing, evaluating, and effectively initiating and implementing career, education, and employment decisions and plans through collaborative internal partnerships with UCF administrators, faculty, and staff, as well as effective external partnerships with key employers.

The Opportunity:

The UCF Lockheed Martin College Work Experience Program (CWEP) is a program housed in UCF Career Services. This position directly supports the recruiting and marketing efforts for CWEP. For over 40 years UCF and Lockheed Martin have partnered to offer this program that allows undergraduate and graduate students to gain real-world work skills and abilities relevant to their academic and career goals. CWEP is a unique, year-round paid opportunity to have hands-on learning experiences.

This position/classification may be moved at management's discretion within the SSWB division to a commensurate level position as determined by the Vice President of Student Development and Enrollment Services or their designee.

Responsibilities:

Program Coordination & Recruitment Support:

• Provides program support for the UCF Lockheed Martin College Work Experience Program (CWEP) by reviewing hiring requisition requests, sourcing candidates, scheduling interviews, communicating offers, and managing applicant tracking system processes and HR transactions.

• Conducts interviews with current and former CWEP participants to gather feedback and assess interest in recruitment initiatives.

Onboarding & Compliance:

• Coordinates and processes orientation and onboarding requirements, including verifying and notarizing required documentation.

• Reviews background checks and drug screen results to ensure compliance and accurate onboarding of CWEP students.

Payroll & HR Operations:

• Assists students with timekeeping and serves as the CWEP payroll timekeeper.

• Submits and manages CWEP requisitions in Workday and supports contract policy clarification, internal transfers, and related HR matters.

Records Management & Data Integrity:

• Creates and maintains program records, including student files, pay rates, orientation documents, and onboarding checklists.

• Updates and maintains active CWEP student rosters and ensures consistency between UCF and Lockheed Martin systems.

Student & Stakeholder Support:

• Serves as a primary point of contact in Career Services for prospective and current CWEP students.

• Responds to calls and emails, meets with students and visitors, and provides information on programs, resources, and services.

Outreach, Marketing & Engagement:

• Markets and promotes the CWEP program through social media, presentations, and collaboration with Career Services.

• Develops and distributes marketing materials, including flyers and digital signage.

• Builds and maintains relationships with campus partners, student organizations, and CWEP alumni to support program growth.

Events & Program Promotion:

• Assists with CWEP and Career Services events and participates in campus outreach efforts to promote program expansion and engagement.

Minimum Qualifications:

Bachelor's and 2+ years of relevant experience or Masters degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience in higher education

• Two or more years of experience in an administrative role

• Proficiency in Microsoft Office Suite, including Teams, Outlook, Excel, and PowerPoint.

• Experience working with databases or student/HR platforms such as Handshake or Workday.

• Experience working independently, supervising staff, and collaborating with self-directed teams.

The most successful candidates may possess the following qualities:

• Knowledge of Equal Employment Opportunity and applicable local, state, and federal employment laws.

• Strong communication and customer service skills, particularly in a fast-paced environment serving diverse populations, including students, staff, faculty, and employers.

• Demonstrated organizational skills with strong attention to detail and the ability to prioritize tasks, plan effectively, and meet deadlines.

Special Instructions to the Applicants:

• The anticipated salary range for this position is $42,367- $51,899. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

• Position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business.

• This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.