Scientific Operations Coordinator (Research Assistant III)

Job Summary

Job Description

Essential Functions & Duties

• Coordinate and track sample intake and processing workflows, including account setup, purchase orders, documentation review, and maintenance of accurate, organized records.

• Support laboratory operations through preparation and processing of samples, including routine use of vacuum lines, chemical pre-treatment, and tracking sample workflows.

• Prepare and issue invoices, track payments, and follow up on outstanding balances.

• Serve as a point of contact for external clients, responding to inquiries related to sample submission, pricing, and turnaround times

• Carry out general administrative and operational functions, including recordkeeping, meeting coordination, and use of internal systems (e.g., financial and procurement platforms).

• Contribute to communication and outreach activities such as newsletters or website updates, as needed.

• Contribute to a collaborative team environment and perform other duties in support of NOSAMS operations.

Required Qualifications

• Bachelor's degree in a scientific field (e.g., chemistry, environmental science, oceanography) or equivalent combination of education and experience.

• 2+ years of progressively responsible experience in scientific or operations setting, with increasing independence and accountability.

• Demonstrated ability to manage complex workflows with a high degree of accuracy and attention to detail, particularly in environments involving data, samples, or financial tracking.

• Strong quantitative and analytical skills, with experience working with spreadsheets, budgets, or tracking systems.

• Proven ability to manage multiple responsibilities independently, prioritize effectively, and follow through on tasks with minimal supervision.

• Excellent written and verbal communication skills, with the ability to convey technical information clearly to a range of audiences.

• Comfort working in both laboratory and office-based settings, with a commitment to maintaining safety and procedural standards.

Preferred Qualifications

• Experience with laboratory sample processing or wet chemistry techniques.

• Familiarity with budgeting, invoicing, or financial tracking.

• Experience working with databases or data management systems.

• Prior experience in a client-facing or customer service role.

• Interest or experience in scientific communication, outreach, or marketing (e.g., newsletters, web content).

Must be a U.S. citizen or permanent resident due to government contract requirements

Additional Job Requirements

Salary Range: $56,828 - $73,213

Internal hiring level: Research Assistant III

The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package.

WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process.

EEO Statement

Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.