Clerical Assistant 2

The Department of Military and Veterans Affairs is searching for an experienced and highly motivated individual with a positive attitude to provide clerical support in our Planning and Legislative Affairs Office at Fort Indiantown Gap. If you are energetic, efficient, and detail oriented, this job may be perfect for you! Apply today to join our dedicated team.
Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

This position provides essential clerical and administrative support to the Policy, Planning, and Legislative Affairs staff within the Department of Military and Veterans Affairs (DMVA). The role ensures efficient daily operations by managing documents, maintaining records, coordinating communications, and supporting office logistics. All responsibilities are carried out with a strong commitment to accuracy, confidentiality, and established departmental procedures.

• Organizes and types letters, memorandums, reports, agendas, and other documents as required.

• Serves as the bureau receptionist and will greet and assist visitors, take messages, schedule meetings and conference rooms, and responds to general inquiries, as well as provides telephone coverage for the office.

• Enters shopping carts and processes goods receipts in SAP for various supplies.

• Processes incoming and outgoing mail, including registered mail and FedEx packages.

• Arranges and coordinates travel for office staff, collects receipts, and submits expenses for reimbursement.

Interested in learning more? Additional details regarding this position can be found in the position description.

• Temporary full time employment, 37.5 hours per week.
• No benefits with this temporary position.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of 18.46 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.

• You must be able to perform essential job functions.

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.