-
Description
-
There are immediate openings in the
Public Utilities Departments
however; this recruitment will also establish
a list for future openings in other departments. Valid Typing Speed Documentation is required by 4:30 p.m. on May 22, 2026. to be considered for the Principal Office Assistant position.
DEFINITION
Under general supervision, to perform a wide variety of difficult and specialized clerical work; to relieve a manager of administrative detail; to coordinate the activities of an office clerical staff; and to perform related work as required.
CLASS CHARACTERISTICS
Positions in this class are distinguished from those in the next lower class of Office Assistant by being assigned duties which require considerable previous experience and a highly specialized knowledge of a particular functional area of the City and the clerical methods and procedures of the assigned office. Positions in this class carry continuing responsibility for varied and complex clerical operations, where work procedures or methods must be independently selected or devised and provide administrative assistance to a Division Head. Work requires considerable judgment in assembling and evaluating information in the coordination of work. Incumbents typically give guidance to other office support staff. Instructions given by supervisors generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the applications of judgment and precedent, referring to the supervisor only those which involve the establishment of new procedures and policies.
-
Examples of Duties
-
Prepares and processes complex materials which may require some analysis of source material and a thorough understanding and familiarity with policies, procedures, terminology and various applicable laws in order to obtain the necessary data; provides clerical and administrative support to a division head; compiles a variety of narrative and/or statistical reports, locating sources of information, devising forms to secure data and determining proper format for finished reports; reviews for accuracy and conformity to established procedures the work of others who are performing related operations in the work process; designs forms, works out improvements in procedures and participates in the reorganization of work procedures and assignments from procedural or ordinance changes; coordinates the flow of information to other divisions; coordinates the efforts of and participates fully in the work of office support staff; performs the more difficult clerical work; prepares manuals of office procedures and instructs staff members in their use; prepares correspondence, statistical data and reports as required; answers questions that involve searching for and abstracting data and detailed explanations; makes appointments, screens callers, screens correspondence, initiates replies to routine correspondence, assembles information from a variety of sources, requisitions supplies, material and equipment, prepares schedules, and relieves supervisor of routine office details; reports to supervisor problems encountered in the coordination of work; calls for purchase order numbers; logs and files a variety of records; prepares payroll documents; prepares personnel forms; receives and responds to emergency calls; operates a radio; types agendas and legal descriptions; records official documents; prepares bids and bid summaries; maintains budget expenditure files; operates City vehicles; and performs related work as required.
-
Typical Qualifications
-
LICENSE REQUIRED
EDUCATION AND EXPERIENCE
QUALIFICATIONS
Knowledge of:
- Computer terminal operating methods and office software;
- Modern office methods and procedures, including the preparation of business correspondence and reports, filing and standard office equipment operation;
- Correct English usage, spelling, grammar and punctuation;
- Basic mathematics;
- Advanced record-keeping methods;
- Applicable state laws, City ordinances, procedures, and other regulations governing the department or area of assigned responsibility.
Ability to:
- Receive and give information over the telephone or in public in a courteous manner;
- Write legibly;
- Read, interpret, and apply rules, policies and procedures;
- Perform difficult and complex clerical work, involving independent judgment and requiring accuracy and speed;
- Independently make clear and comprehensive reports and keep difficult records;
- Understand, interpret and explain a wide variety of laws, ordinances, rules an regulations to others;
- Analyze situations and develop effective courses of action;
- Devise and adapt work procedures and record-keeping systems to meet changing organizational or specialized needs;
- Operate a vehicle observing legal and defensive driving practices;
- Communicate clearly, both orally and in writing;
- Type accurately at the rate of 55 words per minute from clear, legible copy;
- Understand and carry out oral and written instructions;
- Establish and maintain effective relationships with those contacted in the course of work.
-
Supplemental Information
-
PHYSICAL DEMANDS AND WORKING CONDITIONS
SELECTION PROCESS Interested applicants must submit a completed City of Clovis employment application, supplemental questionnaire, and valid typing speed documentation completed within the last six (6) months for a minimum of fifty-five (55) net words per minute no later than 4:30 p.m. on May 22, 2026, to the City of Clovis Personnel Office. Applications must be submitted online at https://www.governmentjobs.com/careers/clovisca. For additional questions, you may contact Personnel at (559) 324-2725. Brief resumes are welcome as a supplement to the City's standard application form; however, the application form and supplemental questionnaire must be filled out completely to be considered. You may attach your resume at the time of application submission to the attachment section of the application form. A resume only may not be submitted in lieu of a completed employment application to be considered. Applicants may not attach any additional documents that are not required to their application form or submit any other documents by email, mail, fax, or hand delivery. Veterans Preference Points may be provided if a DD Form 214 demonstrating qualifying service is submitted to the Personnel Office by the position deadline date and time. Applicants may attach, hand deliver, or fax the required documents to (559) 324-2865. Reasonable accommodation, when needed, for otherwise qualified candidates with disabilities, must be requested in writing and faxed to (559) 324-2865 at the time of application submission. Applicants will receive notification regarding the status of their application by email or phone once the applications have been processed and reviewed.
Applicants must meet each qualification for the position by the deadline date. All applications will be reviewed based on the necessary employment standards for the position. Those candidates who best meet the needs of the operations may be invited to participate in a written examination that will be weighted 100%. Candidates must earn a score of 70.00% or higher to be placed on an eligibility list. Candidates receiving a passing score may be placed on an eligibility list for a period of up to one (1) year. Examinations and department interviews for the position will be administered in the City of Clovis. As determined by the City and at the City's expense, successful candidates shall be required to complete and pass a medical examination, a drug/alcohol screen, and a background investigation. Possession of a valid California Driver's License and a good driving record will be required prior to hire. Proof of citizenship or eligibility to work in the U.S. will be required at the time of hire.
REQUIRED DOCUMENTATION
- Valid typing speed documentation completed within the last six (6) months for a minimum of fifty-five (55) net words per minute is required by 4:30 p.m. on May 22, 2026, to be considered for the Principal Office Assistant position.
- Valid typing speed documentation may be obtained from any valid source (i.e.: employment agencies, schools, online, etc.). The document must include your full name (as listed on the employment application), the date completed within the last six (6) months, and the net typing speed for a minimum of fifty-five (55) net words per minute.
The required documentation for the position may be attached before you submit your online employment application to the City of Clovis. The NEOGOV application site will allow you to attach documents to an employment application that you have already submitted however, the system will not allow the City of Clovis to view or print attachments after the online employment application has been submitted. If you do not attach the required documentation prior to submitting your online employment application you must submit the required documentation by email to Personnel1@clovisca.gov, fax, or hand delivery by the deadline date and time to be considered for this employment opportunity no exceptions will be accepted. Failure to submit the required documentation will result in disqualification from the recruitment process. The examination may consist of questions relative to knowledge of computer terminal operating methods and office software; modern office methods and procedures, including the preparation of business correspondence and reports, filing and standard office equipment operation; correct English usage, spelling, grammar and punctuation; basic mathematics; advanced record-keeping methods; and applicable state laws, City ordinances, procedures, and other regulations governing the department or area of assigned responsibility. The examination may also contain questions regarding the ability to receive and give information over the telephone or in public in a courteous manner; write legibly; read, interpret, and apply rules, policies and procedures; perform difficult and complex clerical work, involving independent judgment and requiring accuracy and speed; independently make clear and comprehensive reports and keep difficult records; understand, interpret and explain a wide variety of laws, ordinances, rules and regulations to others; analyze situations and develop effective courses of action; devise and adapt work procedures and record-keeping systems to meet changing organizational or specialized needs; operate a vehicle observing legal and defensive driving practices; communicate clearly, both orally and in writing; type accurately at the rate of 55 words per minute from clear, legible copy; understand and carry out oral and written instructions; and establish and maintain effective relationships with those contacted in the course of work. This job flyer does not constitute a contract and its
terms and conditions can change without notice. THE CITY OF CLOVIS IS AN EQUAL OPPORTUNITY EMPLOYER
|
City of Clovis
$59,208.00 - $71,976.00 Annually
the city of clovis offers a comprehensive benefit package for full-time positions. for more information on the benefit package, please refer to thecity's website underdepartments & services/personnel/employee resources.
May 08, 2026