Marketing Coordinator

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

This position provides marketing and project support for the Marketing Department's essential operations functions, events, and special initiatives. In addition to coordinating a range of responsibilities, the ideal candidate will have keen attention to detail, be proactive in support of the team, contribute ideas, and anticipate any obstacles or opportunities, acting with a sense of urgency and personal responsibility.

This hybrid position offers a work schedule of 3 days a week in our Philadelphia, Seattle, or DC office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Marketing Coordinator within our Marketing & Business Development team, you will work with the Chief Marketing and Business Development Officer, the Director of Marketing, and the Marketing Operations Manager as a vital part of the operations team. Responsibilities and projects include, but are not limited to:

• Assistance with implementing and maintaining process improvements and related organizational tools.

• Monthly credit card reconciliation and reimbursement requests.

• Maintain the department's central library of work product and conduct monthly audits of the library.

• Update Marketing Handbook as necessary and handle new hire training.

• Responsible for the Marketing Department intranet pages.

• Coordinating the invoices and expenses for $7M of budgets.

• Maintain marketing Net Docs file structure.

• Prepare client data reports.

• Manage department training calendar.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

The ideal candidate brings at least three years of experience in a corporate or professional services environment, with strong writing and editing skills and the ability to communicate complex subjects clearly and concisely. They demonstrate sound judgment, analytical thinking, and a client service mindset, along with excellent attention to detail, organization, and the ability to manage multiple projects under tight deadlines. The role requires proficiency in Microsoft Word, Excel, and PowerPoint, as well as a high level of responsibility, accountability, and responsiveness. The candidate should be able to work both independently and collaboratively, exhibit strong interpersonal skills, and maintain a positive, service oriented work ethic. Prior experience in a law firm or legal environment is preferred. Regular and predictable attendance is essential, along with the flexibility to work beyond standard hours when needed.

The targeted salary range for this position is from $65,000 - $75,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate's experience, qualifications, and location.

For eligible employees, Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k) retirement savings plan, paid time off, sick leave, paid holidays, and an employee assistance program. A detailed summary of available benefits can be foundhere on our Careers website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.