Executive Assistant - Finance Leadership

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.

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• Provide high-level administrative support to Finance leaders, including calendar management, correspondence, and call handling
• Coordinate and manage meetings (internal and external), including scheduling, agenda preparation, catering, AV needs, and detailed meeting minutes with follow-up tracking
• Support executive projects by coordinating timelines, preparing materials, and communicating updates to stakeholders
• Create and manage presentations and reports, including PowerPoint decks and Excel-based data analysis
• Assist with budgeting, billing, and expense reporting, ensuring accuracy and timeliness
• Manage travel arrangements and process reimbursements
• Maintain confidential records, including executive files and compensation-related documentation
• Collaborate with executive leadership, board members, and external partners to coordinate meetings and initiatives
• Provide cross-functional support across the Executive Office, including backup coverage as needed
• Support onboarding of new executives in partnership with HR and payroll/benefits teams

• High school diploma or equivalent
• 4+ years of executive assistant or advanced administrative experience
• Proven experience supporting projects, including documentation, reporting, and communication
• Exceptional communication skills with a polished, professional presence
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive and confidential information with discretion
• Strong critical thinking and independent decision-making skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems
• Ability to work effectively with diverse stakeholders, including physicians, executives, and external partners

• Project management experience

• You anticipate needs before they arise and take initiative
• You stay calm under pressure and adapt quickly to changing priorities
• You're detail-oriented without losing sight of the bigger picture
• You're a collaborative team player who builds strong relationships across all levels