Manufacturing Administrative Assistant

Here at Entegris, we use advanced science to enable technologies that transform the world, and we are seeking employees who have the drive to continue that mission.

The Role:

The Entegris site in Hillsboro, OR is seeking an Operations Administrative Assistant to join our team. This critical role supports the daily functions of the Hillsboro manufacturing plant by performing a variety of administrative and clerical tasks. A successful Administrative Assistant will ensure efficient and smooth day-to-day operations of the site.

What You'll Do:

• Greet guests and provide general support to visitors, ensuring compliance with sign-in processes, issuing badges and overseeing general entrance security

• Ensure the lobby and front desk area present a professional and welcoming environment for visitors

• Manage the office supply room, placing orders, keeping an updated list of commonly purchased items, and ensuring the supply rooms are organized and stocked

• Assist in scheduling meetings, booking conference rooms, and facilitating customer visits, including managing catering

• Manage and distribute incoming mail

• Draft and manage site communications, ensuring that communication is clear, timely and engaging to employees (i.e. create/edit content for TV monitors, emails, posters, site calendar, etc.)

• Maintain and update accurate records in various systems and oversee administration of programs related to the site and Operations

• Input data into systems, ensure records are complete, and compile data for Operations metrics

• Answer the phone, deliver messages, and keep the voicemail message current in a low-volume call environment

• Collaborate with stakeholders to streamline administrative tasks and enhance operational efficiency

• Provide general administrative support to the Site Leader

What We Seek:

• High school diploma/GED or equivalent

• 2+ years of proven experience in an administrative role supporting multiple stakeholders

• Strong organizational skills and attention to detail, with the ability to multi-task and manage competing priorities

• Expertise in MS Office - Excel, Word, PowerPoint, Outlook, Teams

• Excellent written and verbal communication skills

• Proactive, resourceful, and able to work independently or as part of a team

• Ability to maintain confidentiality and handle sensitive information

• Reliability and dependability

Outstanding Candidates Will Have:

• Experience supporting a 24/7/365 manufacturing environment

• Strong customer service and vendor management skills

• Experience using the following software: SAP, Ariba, Concur, EtQ, Workday, ADP

• Continuous improvement mindset

WHAT WE OFFER

Our total rewards package goes above and beyond just a paycheck. Whether you're looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals.

• Competitive base salary

• Annual bonus eligibility

• Progressive paid time off policy that empowers you to take the time you need to recharge

• Generous 401(K) plan with an impressive employer match with no delayed vesting

• Excellent health, dental and vision insurance packages to fit your needs

• Education assistance to support your learning journey

• A values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence

Entegris does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Entegris immigration sponsorship (e.g., H1B, TN, STEM OPT, etc.) now or in the future.

At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

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