Administrative Assistant - INTERNAL ONLY

Job Title: Administrative Assistant - INTERNAL ONLY

Location: Arnold AFB, TN

Job Family Code: A - Administrative & Facilities Services

Function/Branch: Safety

Directorate: Safety & Mission Assurance

Position Type: Regular, Full Time

Pay Type: Non-Exempt

Grade (provided by HR): A06 (AA0601) [SCA Job Code - 1020]

Salary Range or Starting Hourly Rate (provided by HR): $25.95 - $31.45 / hour

Overview

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant, supporting TOS II, at AEDC in Arnold AFB, TN. The Administrative Assistant will be working as a member of the Safety & Mission Assurance branch responsible for supporting the United States Air Force Test Operations and Sustainment efforts.

Open to internal candidates.

Job Summary

The successful candidate will provide administrative and secretarial support of a responsible and confidential nature and perform document control and records management activities to help ensure the smooth functioning of the branch.

Job Duties:

Works independently to provide administrative and secretarial support of a responsible and confidential nature and performs document control and records management activities to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems. Adheres to and supports the use of company policies and procedures, and good industrial and office safety practices.
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
• Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager.
• Research information and compile briefing charts, summary reports and other presentation materials.
• Tracks and coordinates with employees any required training requirements.
• Schedules meetings and appointments as needed.
• Maintains inventory of office supplies ensuring supplies are available when needed.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
• Develops and guides the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function.
• Support scheduling, engineering on-boarding (DD2875 and applications), workstation equipment ordering.
• Determines action on important or emergency matters or knows whom to contact in absence of manager.
• It is a condition of employment to wear PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.
• Ensure the confidentiality and security of all files and filing systems with a strong understanding of HIPPA and PII regulations.
• Greet and direct employees and visitors in a courteous and professional manner.
• Coordinate, schedule and manage employee appointments for onsite clinic with supervisors/managers, Human Resources, Environmental, Health and Safety Manager, Claims Specialist and employees.
• Perform other administrative duties as required.

Basic Qualifications:

• High School Diploma or equivalent plus five years of applicable experience or any equivalent combination of applicable education and experience.
• Excellent oral and written communication skills.
• Must be able to obtain and maintain a security clearance and the AEDC local area network.
• Current U. S. Citizenship required.

Preferred Qualifications

• Experience in an administrative or secretarial position
• Knowledge of AEDC and AEDC processes
• Excellent oral and written communication skills.
• Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
• Ability to obtain a BNH purchasing card.
• Strong organizational skills and time management skills with a problem-solving attitude and attention to detail.
• Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm, and operation of standard computerized systems and other information transmission systems.
• Demonstrated knowledge and skill in utilizing Microsoft Office software suite.

What We Offer

• Competitive salaries
• Continuing education assistance
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

Beyond New Horizons (BNH) is a fully populated joint venture of Astrion and Fluor Federal Services, Inc. formed to provide unmatched Test Operations and Sustainment services for the Arnold Engineering Development Complex. We chose our name to serve as an enduring reminder of our commitment to AEDC's rich aerospace research and development legacy anchored in AEDC's Toward New Horizons founding study and the unprecedented opportunities to greatly expand AEDC's capabilities and capacity Beyond those existing today. Leveraging the capabilities of our parent companies, BNH specializes in testing and evaluation for military and space systems combined with proven capability in large-scale Government program management, integration, engineering, and construction services for specialized and technically advanced high-hazard facilities.

Join our Team!

BNH is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.