New

Scheduling Coordinator

TEKsystems
$16.25 / hr
life insurance, sick time, 401(k), retirement plan
United States, Illinois, Rockford
Mar 12, 2026
Scheduling Coordinator (Hybrid - Rockford, IL) Rockford, IL \| Hybrid After Training $16.25/hr \| Full-Time \| Monday-Friday, 8:30am-5:00pm Are you organized, detailoriented, and great at coordinating schedules in a fastpaced environment? Join a supportive healthcare operations team where your communication skills and ability to multitask will make a real impact on the patient and provider experience. This is a longterm opportunity with stable hours, great benefits (upon conversion), and a friendly, collaborative team. About the Role As a Scheduling Coordinator, you will be responsible for scheduling medical examinations, coordinating with physicians, communicating with clients, and ensuring all necessary records and logistics are in place. You'll play a key administrative role in the workflow between providers, examinees, and internal departments. This position involves frequent communication, database management, appointment coordination, and problemsolving to keep schedules running smoothly. Key Responsibilities * Schedule examinations using internal systems and databases * Confirm appointments and coordinate with physician offices * Communicate with clients regarding scheduling, physician credentials, appointment changes, and record receipt * Confirm incoming medical records for review referrals * Prepare and send daily exam notification letters * Coordinate ancillary services such as transportation, interpretation, chaperones, or exam site rentals * Manage noshows, cancellations, and appointment updates * Arrange lodging or travel for outoftown examinees * Process mail, shipments, and deliveries * Submit invoices or billing issues to accounting when needed * Provide support to other offices and departments * Participate in required training or professional development activities Required Qualifications * High school diploma or equivalent * 1+ year of scheduling, administrative, call center, or healthcare office experience * Strong verbal and written communication skills * Ability to work independently and prioritize tasks * Proficiency with computers, phones, fax, scanners, and office software * Ability to maintain confidentiality and follow procedures * Comfortable working under pressure and managing frequent changes Nice-to-Haves * Medical office experience * Ability to manage multiple phone lines * 35+ WPM typing * Strong attention to detail and quality * Ability to stay focused despite distractions * Positive, teamoriented mindset Work Environment * Location: Rockford, IL 61108 * Training: Fully onsite for up to 1 month * After Training: Hybrid - 1 day onsite per week after training * Hours: Monday-Friday, 8:30am-5:00pm * Team includes: Team Lead, Report Coordinator, and multiple Schedulers Why You'll Want This Role * Long-term stable schedule * Strong, supportive team culture * Growth through training and cross-office collaboration Job Type & Location This is a Contract to Hire position based out of Rockford, IL. Pay and BenefitsThe pay range for this position is $16.25 - $16.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a hybrid position in Rockford,IL. Application DeadlineThis position is anticipated to close on Mar 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.