New

Accounts Receivable Specialist

Vaco
$28.00 - $32.00 / hr
United States, California, San Diego
Feb 14, 2026
Title: Accounts Receivable Specialist Company: Construction Industry Compensation:$28-32/hr - DOE Position Summary The Accounts Receivable (AR) Specialist plays an integral role within the Accounting function, supporting accurate billing, efficient collections, and the ongoing management of customer accounts. This position is responsible for ensuring receivables are properly recorded, tracked, and collected in alignment with internal policies, contractual agreements, and applicable accounting standards. The AR Specialist partners closely with internal teams and external customers to resolve billing inquiries and contributes to month-end close activities. Essential Duties and Responsibilities Accurately and timely apply customer payments, including ACH, wire transfers, checks, and credit card transactions Assist with cash application, resolution of unapplied cash, and approved write-offs in accordance with internal guidelines Provide supporting documentation and explanations in response to audit requests related to accounts receivable Monitor accounts receivable aging reports and proactively follow up on past-due balances to support timely collections Communicate with customers to address billing questions, discrepancies, and payment status inquiries Maintain complete and accurate customer account records, including contract terms, billing contacts, and payment methods Reconcile the accounts receivable subledger to the general ledger and support month-end close processes Collaborate with internal stakeholders such as Accounting, Project Management, Sales, and Operations to resolve billing or collection issues Ensure adherence to internal controls, accounting policies, and established procedures Qualifications Associate's or Bachelor's degree in Accounting, Finance, or a related discipline, or equivalent practical experience Minimum of 2 years of experience in accounts receivable or general accounting Solid understanding of AR workflows, invoicing practices, and collection processes Proficiency with accounting systems and Microsoft Excel Strong attention to detail with excellent organizational and time-management skills Ability to communicate clearly and professionally with both internal teams and external customers Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.