Upward Bound Office Assistant, UAS 1379 (CIRCA)

California State University, Los Angeles Upward Bound and Upward Bound Math/Science Programs

Job Description Summer Office Assistant

Position: Summer Office Assistant (1 position) Temporary Full Time Schedule: Monday-Friday, 40 hours per week

Rate: Hourly rate $17.87

OVERVIEW: Under the direct supervision of the Office Manager, Academic Coordinator, and Director, the Office Assistant will perform various clerical duties.

DUTIES AND RESPONSIBILITIES: Under the direct supervision of the Office Manager, Academic Coordinator, and Director, the incumbent will perform various clerical tasks for the summer program. Duties include but are not limited to: Greet and direct clients/visitors. Answer phones, direct calls, take messages. Contact students and/or parents via telephone, mail, or email. Complete copy requests. Typing, filing (counseling notes, study hall attendance, grades, student forms, etc.). Data entry (attendance rosters, grades, counseling notes, etc.). Run errands (deliver and pick up documents from departments, deliver books, pick up attendance). Conduct book and supply inventory, and perform other duties as needed

REQUIREMENTS

* Attention to detail

* Familiarity with computers

* Ability to type 45 wpm

* Must have a working knowledge of English grammar, spelling, punctuation and proofreading; some writing and editing skills.

* Ability to work independently with minimal supervision

* Take initiative in a leadership role * Ability to complete tasks without prompting.

* Prefer Upward Bound Program Graduate

The incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the UAS. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current UAS employees who apply for the position.

Review of applications/resumes will begin on 02/09/2026 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications/resumes are received. A cover letter and resume are required. UAS hires only those individuals lawfully authorized to work in the United States. Americans with Disabilities (ADA) requested accommodations should be made in advance to the UAS Human Resources Department.

Cal State LA University Auxiliary Services, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.