Business Coordinator

Lubbock

43669BR

Animal and Food Sciences

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Davis College of Agricultural Sciences & Natural Resources includes the departments of Agricultural and Applied Economics, Agricultural Education and Communications, Animal and Food Sciences, Landscape Architecture, Plant and Soil Science, and Veterinary Sciences, along with multiple research centers and institutes. The College houses eight major research centers and institutes: the Center for Agriscience Communications, Davis College Water Center, Fiber and Biopolymer Research Institute, Institute for Genomics of Crop Abiotic Stress Tolerance, International Center for Agricultural Competitiveness, International Center for Food Industry Excellence, Texas Cooperative Research Unit, and the Thornton Agricultural Finance Institute.

Davis College enrolls more than 2,700 undergraduate students and more than 500 graduate students. The College sustains approximately 110 tenure-track faculty, 40 non-tenure-track faculty, and more than 165 support staff. Faculty across Davis College generated approximately $17.3 million in federal and private funding to support the research, teaching, and outreach and engagement missions.

Davis College is currently engaged in The Pursuit of PRIME campaign, which is dedicated to shaping the future of agriculture, natural resources, and managed landscapes. The College prepares the next generation of leaders to address major challenges and build a brighter future through investments in advanced facilities, innovative research, and hands-on education. Rooted in Texas Tech's spirit of resilience and excellence, this commitment extends beyond the classroom to strengthen communities and inspire prosperity for generations to come.

The Department of Animal and Food Sciences at Texas Tech University prepares ethical leaders and advances innovation in animal agriculture, food systems, equine, and companion animal science. Guided by our values of accountability, community, excellence, grit, and integrity, we pursue impactful teaching, research, and outreach that improve animal lives, strengthen resilient food systems, and enhance human-animal connections.

The department is home to approximately 30 faculty, many of whom are nationally and internationally recognized leaders in their fields and serve more than 1,450 undergraduate and graduate students. Student growth has crested at historic levels, while research productivity and external engagement continue to expand at an unprecedented pace. Areas of research strength include meat science and muscle biology, food science and safety, animal nutrition, health and welfare, and companion animal studies. Faculty and students benefit from modern teaching and research facilities as well as specialized units such as the Equestrian Center, Equine Therapeutic Riding Center, Grantham Companion Animal Research Facility, and the New Deal Agricultural Field Laboratory. Together, these resources support a vibrant and expanding community dedicated to discovery, collaboration, and the enduring spirit of West Texas.

Major/Essential Functions

Principal Investigator (PI) & Faculty Grant & Non-Grant Support

• Meet with PI at start of FY (and as needed) to review funding sources, payroll plans, key deadlines, and unique needs for effective account support.
• Review the grant and verify the budget set by ORS/ORA.
• Review and verify any matching requirements
• Review and verify any sub-awards
• Set up reminders for ending grants to verify expenses have been spent
• ePAF (process used for setting employees up on payroll)
• Prepare Purchase Orders
• Pay Invoices
• Submit Money Moves & Budget Revisions
• Create IVs (Internal Vouchers) and CTs (Cost Transfers)
• Monthly Reconciliations submitted by 15th of month following
• Labor Redistribution and/or Current & Future FOP changes
• Monitor eCert reports
• Work with ORS/ORA for final reporting requirement
• Exhibit accountability and professionalism through timely execution of duties, prompt and clear communication with faculty, staff, students, and supervisors, and consistent updates to the Associate Director; uphold a collaborative, solutions-oriented approach while ensuring responsibilities are completed with accuracy and integrity.
• Maintain accurate and timely documentation of all process steps, updates, and concerns within Smartsheet; utilize Status updates and the Send Update Request function to ensure transparent communication and support tracking of efficiency, productivity, and task completion.
• Support faculty, staff, and students with a service-oriented approach, ensuring assistance is provided professionally, respectfully, and within the scope of assigned responsibilities.
• Provide proactive and reliable support to the Chair, Associate Chair, and Associate Director of Finance & Administration on assigned projects, ensuring timely execution, clear communication, and alignment with departmental priorities.
• Maintain confidentiality and discretion in handling sensitive information and communications.

Knowledge, Skills, and Abilities

• Advanced knowledge in Microsoft Excel and spreadsheet management, including formulas, pivot tables, and data analysis.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines independently.
• Excellent written and verbal communication skills, including professional correspondence and documentation.
• Ability to interpret and apply financial policies and procedures accurately and consistently.
• Collaborative mindset with the ability to work effectively across departments and report directly to the Executive Director.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

• Prior experience in grant account management, including monitoring budgets, expenditures, and compliance requirements.
• Experience with payroll processes, including personnel data entry, document collection, workflow navigation, and error resolution.
• Demonstrated proficiency using financial and administrative software systems.
• Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
• Strong organizational and time management skills, with the proven ability to independently prioritize tasks, manage deadlines, and maintain accuracy in a fastpaced environment.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

Please include the following documents in your application:

• Resume
• Cover Letter detailing interest and summary of qualifications
• Contact list of at least 3 references

Questions about this position should be directed to Wendy Woerner, Search Committee Chair at wendy.woerner@ttu.edu.

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$21.39 - $27.84 - $34.23

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

8 am to 5 pm

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.