Project Administration Support

Looking for a place to start your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for an Accounting Administrative Specialist in our office locations through the South Region in Kennesaw, GA, Birmingham, AL, Boca Raton, FL, Baton Rouge, LA, Raleigh, NC, Charleston, SC, Chattanooga, TN, Houston, TX. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include assisting Project Administrators with data requests and reports, contract file management, spreadsheet production, ensure vendor invoices are uploaded for processing, and assisting with other administrative tasks. This position requires strong attention to detail.

Geosyntec is an innovative, international, engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Interface with the accounting staff and the Project Manager to ensure compliance with timesheets, expense reports, prebills, backup, direct bill, collections of invoices, and other accounting functions;
• Use Excel tool and functions to clean and prepare data for analysis
• Use SQL queries to retrieve data from our accounting system
• Use logical and lookup functions to transform, link and categorize data
• Preparation of paperwork such as project set up forms, MSA's for clients as well as subcontractors and proposals are completed timely;
• Set up and maintain branch contract and invoicing files. Upload to SharePoint, a copy of all fully executed contracts, addenda, and invoices;
• Oversee vendor email addresses as needed;
• Maintain files on standard company documents (standard consulting agreement, standard subcontractor agreement, statement of testing services, etc.);
• Work with Project Administrators in Updating Project Maintenance information in including but not limited to Demographics and Rate Schedules;
• Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approval requirements in accordance with Company policy; code and record expense reports of all projects owned by the respective branch; research and follow-up on any errors and omissions from expense reports;
• Perform electronic timesheet administration procedures;
• Perform data entry of unit pricing transactions to be added to client billings;
• Generate prebilling reports for distribution to Project Managers for review;
• Print and distribute accounts receivable aging reports, project effort reports, and revenue calculations with Project Managers;
• Print any additional management reports requested by Project Managers;
• Uploading supplier invoices to the Supplier Portal; and
• Perform related work as required.

• High School diploma or General Education Degree (GED). (required)
• At least 2 years of administrative experience; or equivalent combination of education and experience and training that provides the required knowledge, skills and abilities to perform the essential functions of the jobs. (required)
• Minimum of one (1) year of experience in accounting.
• Ability to stand, walk, use hands to finer, handle or feel; reach with arms and hands and talk and hear from prolonged periods of time. (required)
• Specific vision abilities for this position include near and far vision.
• Working knowledge of MS Office. (required)
• Knowledge of pivot tables and various functions in Excel
• Knowledge of basic Accounting procedures. (required)
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos. (required)
• Valid U.S. driver's license and satisfactory driving record for business travel. (required)