Administrative Project Coordinator

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

• Master's degree in Higher Education Administration, Public Administration, or related
• Previous experience supporting senior leadership, preferably within a higher education or non-profit setting.

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  Strategic Scheduling: Manage a complex, shifting calendar with a focus on prioritization. Differentiate between "urgent" and "important" requests, ensuring time is protected for strategic planning and deep work.
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  Meeting Logistics: Coordinate high-level meetings with university collaborators, academic leadership, and external partners. This includes securing venues, managing technology, and ensuring all participants have the necessary materials in advance.

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  Briefing & Preparation: Prepare "daily briefing packs" for the Vice Provost, including bios of meeting attendees, context on agenda items, and relevant background history.
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  Academic Research: Conduct targeted research on higher education trends (e.g., retention strategies, digital learning innovations, peer institution policies) to support the Vice Provost's decision-making.
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  Writing & Editing: Draft and edit correspondence, reports, white papers, and presentation slide decks. Transform raw data concepts into polished, professional communications suitable for university-wide distribution.

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  Initiative Tracking: Maintain a central dashboard of the Vice Provost's current projects and goals. Monitor deadlines and deliverables from direct reports and cross-functional teams to ensure projects remain on track.
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  Stakeholder Liaison: Serve as a primary point of contact for the Office. Build professional relationships with key stakeholders (Dean's offices, Student Affairs, Registrar) to facilitate collaboration and information flow.
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  Event & Committee Support: Provide staff support for key committees chaired by the Vice Provost, including agenda setting, minute taking (focused on action items), and following up on decisions.

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  Research Skills: Demonstrated ability to locate, synthesize, and summarize information from various sources (academic journals, policy documents, news, media).
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  Technical Proficiency: Expert-level proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello, Microsoft Teams).
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  Proficiency in Data Analysis: Ability to synthesize complex information and data into clear, compelling narratives for a variety of audiences.
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  Data Literacy: A proven ability to look at a dataset, identify trends or anomalies, and explain the "story" behind the numbers to non-technical stakeholders.

• Understanding of university governance structures.
• Experience analyzing data and creating visual representations of complex information.
• Thrives in a dynamic environment; able to pivot quickly when priorities change and learn new digital tools as the office innovates.
• Possesses strong emotional intelligence and the ability to navigate complex university structures with diplomacy, ensuring positive collaboration across academic units.

• Competitive Salary
• Tuition Benefits
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  BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
• AD&D Insurance
• Dental & Vision Plan Options
• Long and short-term disability
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  TRS Retirement Plan
• Fertility Benefits
• Paid time off