Advanced Recruitment (SOAR) Operations Team Lead

Job Summary:

The Operations Team Lead for the School of Medicine (SOM) Office of Advanced Recruitment (SOAR) provides an extensive array of professional support, high-value recruit project management, and other administrative and operational support to the SOAR Co-Directors and the SOM Chief of Staff. This role reports directly to the SOAR Co-Directors and utilizes exceptional levels of professionalism, customer service, and confidentiality to oversee and support a variety of tasks and initiatives, including leading or supporting executive-level leadership recruitments, event planning, special functions, and administrative activities on behalf of the SOM. The Operations Team Lead is responsible for operations and special projects as assigned by the Dean, the Chief of Staff, and SOAR.

Operations (80%)

• Organize and oversee detailed, focused logistics (i.e., communications, agendas, events, travel, dining, accommodations, and all detailed logistics related to the recruitment experience) for high-value and executive SOM recruits.

• Oversee and provide informal leadership to the team members, including managing day-to-day priorities, evaluating and redistributing workloads on a temporary basis, and mentoring staff.

• Provide feedback to leadership on candidate experiences and team performance, identify training and development needs, and lead team support activities, including SOAR planning and administrative office functions.

• Lead and oversee executive-level recruitments and processes. Ensures that recruitments are facilitated with the highest standards of professionalism and in accordance with the Dean's direction for senior leadership or high-value positions, including Department Chairs, Senior Associate Deans, Associate Deans, and others as identified by and in support of the Dean.

• Maintain list and biographies/descriptions of faculty, programs, and centers within the School of Medicine for use in recruiting materials.

• Administrative oversight of staff and process for SOAR Committee meetings, including agenda preparation and validation of minutes with Chief of Staff review and oversight. Provide high-level professional support and attend meetings as necessary.

• Ensure appropriate storage and retrievability of official SOAR and SOM documents and/or artifacts.

• Assist with the SOM Dean's office events along with the administration team for the Dean, i.e., holiday appreciation lunch, retirements, welcomes, and other official functions.

• Oversee, coordinate, and facilitate the creation of slides and other presentation materials on behalf of SOAR, the Dean, or Chief of Staff for a variety of presentations.

• Participate in events for the Dean. Follow up on events and activities.

• Develops, communicates, and disseminates a variety of reports.

• Research and complete ad hoc projects and special analyses at the request of the Dean, Chief of Staff, or SOAR leaders.

Financial Management (10%)

• Management and oversight of SOAR program budgets and speedtypes for regular reporting to the Chief of Staff and the Director of Finance and Administration. Manage journal entries as needed.

• Manage and develop SOAR budget and expenses. Performs oversight of other program area budgets reporting to the Dean's Office.

• Provide support for fiscal tracking, procurement activities, and other duties as identified.

• Provide approvals of office marketplace and procurement card transactions for SOAR and the Dean's Office. Monitor administrative budgets as needed and as appropriate.

• Liaison for ad hoc event planning and budgeting.

Duties and Special Projects as Assigned (10%)

• This description is a summary only and describes the general level of work being performed. It is not all-inclusive. The duties of this position may change, based on needs.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings. Due to the high level of support this position requires, the Operations Team Lead should be on campus more than three (3) days per week.

Why Join Us:

The University of Colorado Anschutz is a world-class academic medical campus leading transformative advances in science, medicine, education, and patient care. The campus includes the University of Colorado's health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - which see nearly three million adult and pediatric patient visits each year. Innovative, interconnected, and highly collaborative, CU Anschutz delivers life-changing treatments, exceptional patient care, and top-tier professional training. The campus conducts world-renowned research supported by $890 million in funding, including $762 million in sponsored awards and $128 million in philanthropic gifts for research.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Graduation from an accredited college or university with a bachelor's degree.

• Three (3) years of full-time office management experience in an academic or business office setting.*

• Three (3) years of experience coordinating and organizing events.*

• Three (3) years of experience organizing and executing special projects.*

• Three (3) years of training experience.*

*Experience may be obtained simultaneously.

Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Prior management experience within the University of Colorado.

• Experience with coordination and/or implementation of training plans and functions.

• Prior experience in higher education.

• Experience using a procurement system (i.e., Marketplace).

• Experience using travel expense systems (i.e., Concur).

• Experience scheduling and managing calendars for senior leadership in an organization.

Knowledge, Skills, and Abilities:

• Exceptional attention to detail.

• Outstanding customer service skills.

• Ability to work independently and successfully with reliable professional judgment in difficult personal situations.

• Advanced written, verbal, and professional interpersonal skills.

• Strong knowledge of database management with the ability to query reports and utilize data.

• The ability to navigate a complex and fast-moving work environment.

• Excellent organization skills and the ability to effectively prioritize.

• Exercise judgment and independent initiative; handle sensitive matters that require confidentiality.

• Proven knowledge of Microsoft Office Products, including Outlook, Word, Excel, and PowerPoint.

• Advanced ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Makeedra.Hayes@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by March 15, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $69,591 to $88,519.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.