New

Associate Recruiter

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Feb 06, 2026
Job Posting Title: Associate Recruiter ---- Hiring Department: Dell Medical School ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes UT Medicine is building the future of academic healthcare in Austin-and Talent Acquisition is central to that mission. Purpose The Associate Recruiter is a key contributor within a newly established Talent Acquisition function (launched in 2025) that will support the opening of the UT Medicine hospital in 2030 and the hiring of approximately 4,500 employees over the next four years across clinical, research, academic, and operational roles. This role is ideal for an early-career TA or HR professional who wants to build deep expertise in Talent Acquisition Operations, develop skills in systems, data, offers, and onboarding, and grow within a mission-driven academic health system focused on equity, innovation, and patient safety. Responsibilities The Associate Recruiter supports the full talent acquisition lifecycle with a strong focus on operational excellence, candidate experience, and process scalability. Recruitment Operations & Support Create, post, and maintain clinical and non-clinical job requisitions in Workday, ensuring accuracy, compliance, and alignment with approved hiring plans. Support recruiters and hiring managers with applicant management, interview coordination, candidate communications, and recruitment audits. Monitor and manage handoffs between recruitment, offer, and onboarding to ensure a seamless experience for candidates and internal stakeholders. Serve as an operational partner to ensure recruitment activities adhere to internal controls, reporting requirements, and governance standards. Offer Letter Preparation & Audit Support Prepare, review, and audit offer letters to ensure accuracy, consistency, and alignment with approved compensation, job classifications, and institutional guidelines. Partner with recruiters, HR partners, and hiring manager teams to resolve discrepancies prior to offer release. Track offer status, approvals, and execution timelines to support hiring speed and compliance. Support continuous improvement of offer processes and documentation as the TA function scales. New Hire Onboarding & Employee Experience Support the new hire onboarding experience by ensuring timely and accurate transition from accepted offer to onboarding initiation. Monitor onboarding milestones and proactively identify gaps that could impact the candidate or new employee experience. Partner with HR operations and hiring departments to improve communication, clarity, and readiness for Day One. Contribute to enhancements in onboarding workflows, templates, and communications as part of a growing academic medical center. Sourcing, Marketing & Events Support sourcing for hard-to-fill roles using LinkedIn, job boards, professional associations, and targeted outreach. Assist with recruitment marketing initiatives, employer branding, and social media strategies. Coordinate and participate in job fairs and hiring events representing Dell Medical School, UT Health Austin, and the future UT Medicine academic medical center. Data, Reporting & Process Improvement Prepare recruitment and onboarding reports using Microsoft Forms, Smartsheet, Excel, and related tools. Support data visualization and analysis related to time-to-fill, offer acceptance, onboarding progress, and workforce trends. Identify process improvement opportunities across recruitment, offer, and onboarding workflows. Assist with documentation of SOPs, workflows, and best practices within Talent Acquisition Operations. Customer & Stakeholder Support Provide support to recruiters & hiring managers on recruitment processes, candidate pipelines, offer timelines, and onboarding expectations. Serve as a trusted, service-oriented partner while balancing compliance, accuracy, and candidate experience. What We're Looking For This role is a strong fit for someone who is: Early in their HR or recruiting career and eager to learn end-to-end TA operations Mission-driven and excited to help build a new academic medical center Detail-oriented, data-informed, and process-minded Interested in long-term growth in Talent Acquisition Operations, Recruiting, or Workforce Planning Knowledge, Skills & Abilities Foundational knowledge of recruiting, HR operations, or employment practices. Strong written and verbal communication skills. Ability to analyze recruitment and onboarding metrics and identify trends. Comfortable managing multiple priorities in a fast-paced, evolving environment. Proficient with Microsoft Office tools (Excel, Word, PowerPoint, Outlook). Demonstrated initiative, curiosity, and commitment to professional development. Required Qualifications Bachelor's degree in Human Resources, Business Administration, or a related field. Preferred Qualifications One (1) year of experience in recruitment, HR operations, or a generalist role. Experience in a hospital, health system, academic medical center, or health-related environment. Workday experience (ATS or HCM modules preferred). Experience preparing or auditing offer letters. Experience supporting new hire onboarding processes or employee experience initiatives. Experience with reporting tools such as Microsoft Forms, Smartsheet, or Excel. Salary Range $60,000+ depending on qualifications Why Join UT Medicine Talent Acquisition Be part of a foundational TA team built from the ground up in 2025. Directly support the staffing of a brand-new academic medical center opening in 2030. Help shape recruitment, offer, and onboarding experiences for thousands of future employees. Grow your career in a mission-driven public institution with scale, complexity, and purpose. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.