Administrative Assistant

Position: Administrative Assistant
Location: Elgin, IL

The Administrative Assistant position reports to the Branch Office Manager. This role performs routine clerical, invoicing, and administrative duties in an office environment. Light accounting and record-keeping responsibilities are also required.

Job Responsibilities:

• Scan and upload completed service job files.
• Operate standard office equipment.
• Assist with invoicing and collections.
• Perform general data entry for accounting purposes.
• Check and verify job files, timesheets, and service tickets for accuracy.
• Communicate effectively via phone and email with the accounting department, Deshazo customers, and executives.
• Assist the Branch Manager, Office Manager, Salespeople, and Technicians with administrative tasks as needed.

Desired Skills and Competencies:

• High level of accuracy and attention to detail.
• Professional and pleasant communication with team members and the public.
• Ability to manage multiple deadlines.
• Proficient in Outlook, Excel, and Word; able to quickly learn internal accounting systems.
• Strong problem-solving skills.

Work Environment:

• This position operates in a professional office setting.
• Regular use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk and hear.
• Frequent standing, walking, use of hands and fingers, and reaching with arms are required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

BENEFITS AVAILABLE:

• BCBS health insurance
• Dental\Vision
• 401k plan with match
• Short and long-term disability insurance available
• Company-paid basic life insurance
• Employee assistance program
• Additional life insurance available
• 9 paid holidays
• PTO Program
• Tool purchase program
• Weekly pay periods with direct deposit
• Competitive pay

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category

Deshazo's Mission: Deshazo is committed to elevating our clients' business needs through custom-built cranes and tailor-made automation systems. We enhance our products by providing expert inspections, repairs, modernizations or rebuilds.