Extra Help - Procurement Officer - Labs/Pathology Services
Extra Help - Procurement Officer - Labs/Pathology Services
This Position is temporary and limited to 900 hours.
Hiring Department: Labs/Pathology Services
Location: Chicago, IL USA
Requisition ID: 1039458
Hours per Week: 20
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: Monday, February 9, 2026
Salary: The rate of pay for this position is $34.83 per hour.
About the University of Illinois Hospital & Health Sciences System (UI Health)
The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health
This position is not eligible for benefits.
Position Summary
Under general supervision of the Manager/Supervisor, performs duties relating to the purchasing of goods, services, and equipment for the Pathology Laboratories.
Duties & Responsibilities
- Contact vendors to verify pricing, delivery/lead times, and to request required forms related to requisitions and potential orders.
- Review requisitions for accuracy and completeness; contact departments to obtain clarification as needed.
- Select and/or recommend suppliers or contact requisition departments to determine acceptable suppliers.
- Work to ensure receiving information is efficiently processed to expedite payment processing.
- Assist user departments in preparing specifications for the purchase of commodities, equipment, and services.
- Notify vendors/contractors of required disclosure and/or certification forms related to orders (e.g., certificates of insurance, vendor financial disclosures, contract certification forms) and evaluate submissions for completeness.
- Prepare and solicit quotations, bids, and requests for proposals; evaluate documents and forms for accuracy and completeness; recommend qualified vendors/contractors; and issue purchase orders with appropriate authorization.
- Assist in the analysis of requests for extensions or amendments to existing contracts and make recommendations for approval or alternative solutions to management; may participate in planning and negotiating sessions with suppliers and departments.
- Interview sales representatives to determine sources of supply, current market trends, discount schedules, or contracts, and to clarify issues with specific vendors/contractors.
- Investigate complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determine appropriate actions to resolve vendor/contractor grievances and claims.
- Serve as a general procurement resource, answering questions regarding the characteristics, capabilities, and applicability of assigned commodities and services.
- Prepare reports and correspondence (e.g., status of requisitions, purchase orders, shipments, and complaints) related to assigned products.
- Assist in on-the-job training and oversee and/or supervise other staff.
- Assist in the coordination, review, issuance, and/or acceptance of simple contract documents (e.g., maintenance agreements).
- Provide interpretation of policies and procedures, rules and regulations, revised statutes, and internal guidelines to campus personnel and vendors/contractors.
- Review and coordinate purchasing contracts and files; ensure timely transmission to vendors/contractors and maintain records, including databases when applicable.
- Monitor and ensure compliance with applicable laws, regulations, policies, and guidelines.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
- Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:
- Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.
AND/OR - College credit for course work in any field
- 30 semester hours equals six (6) months
- 60 semester hours or Associate's Degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
- Master Degree or higher equals four (4) years (48 months)
NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.
Preferred Requirements
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Basic knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
- Knowledge of laws, the Illinois Procurement Code, government regulations, executive orders, knowledge of State of Illinois and State University Procurement procedures, as well as state and federal laws as they pertain to purchasing.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
- Knowledge of materials related to procurement, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
- Skill in negotiation and facilitation.
- Skill in completing assignments accurately and with attention to detail.
- Ability to analyze and solve work related problems.
- Ability to communicate effectively in both oral and written form.
- Ability to work successfully as a member of a team and independently with moderate supervision.
- Ability to train and supervise others.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19019?c=uic
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University of Illinois Chicago
Feb 06, 2026