Subcontract Administrator

Taxable Entity

ALUTIIQ OPERATIONS SERVICES LLC

Job Title

Subcontract Administrator

Location

OK TinkerAFB - Tinker AFB, OK 73145 US (Primary)

Category

Accounting and Finance

Job Type

Full-time

Typical Pay/Range

$80,000 to $86,000 per year

Education

High School Diploma or GED

Travel

None

Security Clearance Required:
None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Alutiiq Operations Services, LLC has an exciting opportunity for a Subcontract Administrator supporting Tinker Air Force Base located in Oklahoma City, OK. The Subcontract Administrator provides cradle-to-grave subcontracts support; negotiates subcontract price/cost, terms and conditions, and schedules for new subcontracts and subcontract modifications; drafts subcontract business and technical terms, develops negotiation strategies and provides directions to the team on management and oversight of all subcontract agreements; prepares RFP packages, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, issues POs, and administers resulting subcontracts; administers assigned subcontracts to ensure compliance with subcontract terms and conditions; tracks subcontract changes with shops that are responsible for oversight and receiving reports for services.

• Keeps Business and Program Manager informed of status of subcontracts and problems that may arise.
• Assists Business Manager with oversight of buyers and provides guidance as necessary relating to purchases in accordance with company policy and the FAR.
• Sources and purchases parts, services, and/or supplies necessary for corrective maintenance and preventive maintenance execution.
• Initiates and negotiates various supplier/subcontractor agreements.
• Prepares Purchase Orders or Subcontracts of a technical complexity.
• Develops award files to meet with company and Government policies and regulations.
• Compiles and analyzes statistical data to determine feasibility of buying products or services and to establish price objectives.
• Develops sole source justifications for purchase of supplies or services.
• Compiles information to keep informed on current price trends.
• Confers with suppliers and analyzes suppliers' operations to determine factors that affect prices and determines lowest cost consistent with quality, reliability, and ability to meet required schedules.
• Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends, follows up orders placed, verifies delivery, approves payment, and maintains necessary records.
• Prepares RFP and RFQ bid packages.
• Supports proposal efforts as required.
• Works with different subcontract types (FFP, T&M, Cost Plus and hybrids), modifies subcontracts and exercises options, terminates and closes out subcontracts
• Experience with the Service Contract Act and Davis Bacon Act its application desired.
• Confers with shop supervisors to identify sub-contract requirements.
• Updates Requestors on requested services and coordinates scheduling of services for subcontracts.
• Monitors, in concert with the requesting shop, sub-contractor's execution of services when working in the field.
• Makes site visits as necessary to validate subcontract performance.
• Supervisory experience overseeing 2 or more employees.
• Works closely and harmoniously with fellow workers and supervisors.
• Adheres to all safety and health rules and regulations.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Desired that the applicant has a thorough understanding of FAR/DFARS, GSA Federal Schedules, Federal IDIQ, GWAC contracts and supplemental acquisition regulations of government agencies
• 5+ years of purchasing or subcontract experience OR a Bachelor's or Associates in a business-related field plus 3+ years of experience
• Has an advanced working understanding and ability to perform price and cost analysis and methodologies
• Has an intermediate working knowledge of the MS Office Suite, primarily Excel and Word.
• Has demonstrated excellent communication skills, excellent writing skills, be a self-starter, able to carry out responsibilities with minimum supervision and be able to travel (as required)
• Costpoint experience preferred
• Maintains strict confidentiality of all company related matters.
• Must be able to pass a government background check and complete all annual required training as directed by the company.
• Must be able to comprehend, speak and write English.

Physical Demands:

• While performing duties of this job, the employee is occasionally required to stand and/or walk for periods at a time, sit, use hands and fingers, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl. The employee must be able to hear and speak. Work is performed indoors and outdoors. Outdoor work is subject to temperature extremes and inclement weather conditions of Oklahoma. The employee must occasionally lift up to 50 pounds. The employee is occasionally required to work other than normal duty hours, which may include evenings, weekends and/or holidays.

Salary range: $80,000 to $86,000 per year

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.