Remote New 
Exec Admin Asst 2- GuideWell Source - Remote, FL
 GuideWell Source | |
paid time off, sick time, 401(k), remote work
| |
 United States, Florida | |
 Feb 06, 2026 | |
|
Location
United States of America-USAUS Job Description
Are you interested in joining a team of experienced healthcare experts and have the ability to shape and transform the healthcare delivery system? At our family of companies, everything we do is to help improve the lives of the nearly 12 million Medicare beneficiaries we serve and 700,000 health care providers who care for them. It is our goal to help create a better health experience for all consumers. Join our winning culture and help transform Medicare for the millions of people who rely on its services.
Benefits info:
* Medical, dental, vision, life and supplemental insurance plans effective the first day of the month following date of hire * Short- and long-term disability benefits * 401(k) plan with company match and immediate vesting * Free telehealth benefits * Free gym memberships * Employee Incentive Plan * Employee Assistance Program * Rewards and Recognition Programs * Paid Time Off and Paid Sick Leave SUMMARY STATEMENT
Provide general administrative support to company Executives and the departments which the Executives are accountable.
ESSENTIAL DUTIES & RESPONSIBILITIES
* Organize corporate and contract files, work matters, Board information and books, Corporate records, and/or legal records.
* Coordinate conferences and meetings, make travel arrangements, maintain calendars, prepare materials including but not limited to presentations in PowerPoint, spreadsheets in Excel, organizational charts in Visio and agendas. * Interact effectively with individuals at all levels of the company in a professional and confidential manner (both internal and external) including, but not limited to, members of the Board of Directors, senior leaders for affiliated entities, the Department of Justice (DOJ), Federal Bureau of Investigation (FBI), US Attorney's Office, Centers for Medicare & Medicaid Services (CMS) and Office of General Counsel (OGC). * Receive and control legal documents and papers, providing administrative support on all legal initiatives including discovery responses. * Assist Executives and management team in research, collection, and maintenance of information, including retrieving database and file information from desktop applications and hardcopy sources. * Complete reports and forms in accordance with secure procedures, company policies and the Quality Management System including, but not limited to, travel, expense, time keeping, budgets and cost centers, etc. * Maintain and organize all board materials including minutes, board books and agendas. Provide administrative support during preparation for pending Board meetings. * Perform administrative functions in support of the company's business continuity and disaster recovery program, facilities management and records management programs. Performs other duties as the supervisor may, from time to time, deem necessary.
REQUIRED QUALIFICATIONS
* High School Diploma or GED;
* 4+ years' related work experience supporting senior level management; * Experience working with Senior Executives and Boards of Directors; * Intermediate proficiency with MS Word, Excel and PowerPoint (testing required); * Records management experience, to include proven experience organizing a file system and developing organization processes for departments and individuals; and * Experience with Outlook e-mail system and on-line calendar. PREFERRED QUALIFICATIONS
* At least 5 years of recent experience supporting a senior executive, preferably involving legal matters, contract matters, or other sensitive projects in a highly confidential environment. Requirements
The Federal Government and the Centers for Medicare & Medicaid Services (CMS) may require applicants to have lived in the United States for a minimum of three (3) years out of the last five (5) years to be employed with the Company. These years of residence do not have to be consecutive.
Background Investigation: If you are selected for this position, you must undergo a pre-employment Background Investigation, Drug Screen, and Identity Proofing documentation must be cleared prior to hire. Most positions are subject to additional Identity Proofing, Fingerprinting and additional Background Investigation screening conducted by the Federal Government to be granted Enterprise User Administration (EUA) system logical access after you begin your employment. Your continued employment is contingent upon the outcome of the complete additional screening criteria required for the position which must find that you meet the applicable government customer's requirements (e.g., suitable for access to CMS information and information systems), as well as any additional investigation which may be required throughout your employment. If you are found not suitable, your employment may be subject to corrective action, up to and including immediate termination of employment.
Identity Documentation: You must have access to a current and unrestricted REAL ID, U.S. Passport, U.S. Passport Card, Foreign Passport, or U.S. Permanent Residency Documents. Note: Employment Authorization Cards (EAD) are not a substitute for Visas or U.S. Permanent Resident Cards. "We are an Equal Opportunity/Protected Veteran/Disabled Employer."
This opportunity is open to remote work in the following approved states: AL, FL, GA, ID, IN, IO, KS, LA, MS, NE, NC, ND, OH, PA, SC, TN, TX, UT, WV, WI, WY. Specific counties and cities within these states may require additional approval. In FL and PA in-office and hybrid work may also be available. | |