DGS STREAM PROCUREMENT SPECIALIST - 75008

Executive Service

This is a hybrid position.

How you make a difference in this role:

The DGS STREAM Procurement Specialist (ASA 4) is responsible for coordinating, administering, and supporting the full lifecycle of procurement activities for state construction, renovation, consulting, and capital projects. This position manages solicitation processes including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Information (RFIs), ensuring compliance with State of Tennessee procurement policies, statutes, and procedures. The position operates with a high degree of independence and serves as a central point of coordination between internal stakeholders, external vendors, and oversight entities. The Procurement Specialist provides analytical, administrative, and strategic support to the DGS STREAM Procurement Manager and plays a critical role in maintaining accurate procurement records, supporting evaluation processes, and ensuring transparency and accountability in public procurement activities.

Job Overview:

Coordinate and administer the full procurement lifecycle for RFPs, RFQs, and RFIs, including intake, solicitation development, posting, evaluation support, award documentation, and closeout Draft, finalize, and issue procurement documents, amendments, and related correspondence Maintain and update procurement templates, policies, and procedures for the DGS STREAM Procurement Group Develop solicitation specifications using internal requirements, historical data, benchmarks, and market research Support sourcing strategy development from solicitation planning through contract award Evaluation & Award Support Coordinate and lead evaluation and prequalification meetings, including preparation of evaluation materials and tracking outcomes Manage and support evaluation teams, including documentation, scoring compilation, and award recommendations Assist with proposal clarifications, price analysis, negotiations, and contract finalization, as applicable Data Analysis, Reporting & Systems Track, compile, and report key procurement and project metrics, including project volume, NOI data, solicitation activity, and award outcomes Gather and analyze expenditure data, pricing benchmarks, and market trends to support procurement decisions Enter and maintain all procurement documentation within the DGS STREAM Capital Projects Group software platform and related systems Maintain accurate, complete, and compliant procurement records in accordance with state rules and statutes

Key Responsibilities:

• Stakeholder & Agency Coordination Serve as a primary point of contact for solicitation-related coordination between internal teams, state agencies, and external vendors
• Communicate with internal and external stakeholders on behalf of the DGS STREAM Procurement Manager and the Procurement Group Build and maintain effective working relationships with agency procurement staff and vendors
• Respond to procurement-related inquiries from agencies, vendors, and internal leadership
• Compliance, Legal & Public Accountability Ensure all procurement activities and documentation comply with applicable laws, policies, and procedures
• Manage procurement records requests and work closely with the DGS Legal Department to ensure timely and accurate responses
• Assist with research and documentation related to procurement protests, appeals, and legal inquiries Provide procurement support and documentation for oversight entities and public-facing accountability requirements
• Administrative & Operational Support Prepare summaries, dashboards, and reports for leadership to provide visibility into procurement activity and outcomes
• Manage spreadsheets, databases, correspondence, and presentations related to procurement operations Perform additional procurement-related administrative and analytical duties as assigned

Minimum Qualifications:

• Knowledge, Skills & Abilities Strong working knowledge of public-sector procurement processes, including RFPs, RFQs, and RFIs Ability to independently manage multiple, concurrent procurement projects
• Strong analytical skills, including data analysis and benchmarking
• Excellent organizational skills and attention to detail
• Effective written and verbal communication skills for cross-functional and public-facing coordination
• Ability to interpret and apply procurement policies, procedures, and statutes Proficiency with Microsoft Office

Education or Experience:

• Bachelors degree from an accredited college or university

OR

• Four (4) years of experience in business administration, procurement, contract management, or a related field may substitute for the degree

Preferred Qualifications (Not Required)

• Experience working within a strategic sourcing or centralized procurement program
• Experience supporting construction, capital projects, or public-sector procurements
• Strong problem-solving, negotiation, and stakeholder management skills
• Excellent presentation, analytical, and professional communication skills

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.