Business Administrator / Office Manager

Recruiting Opportunity Closes: 01.22.2026

Hourly Wage: $21.00

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Department: Administration

Position Title: Office Manager

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to: Office Manager , or https://tinyurl.com/yt4btcvz

To apply in person go to 9492 West Emerald Street, Boise, ID 83704. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Major Premek Kramerius at premek.kramerius@usw.salvationarmy.org or call (424) 382-6101. Major Kramerius is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American's with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Education and Work Experience:

1. Education: High School Diploma required, some College preferred.
2. Work/Professional Experience: Minimum of 5 years of office-related work experience required.

Scope of Position:

This position is responsible for maintaining files, policies and procedures, and workflow for the Boise Corps operations. The position will assist the Boise Corps officers with all property projects and maintain contracts/leases for the operations. This position is responsible for handling finance related items such as Accounts payable and AR data entry.

Knowledge, Skills and Abilities Required:

Must be congenial and maintain professionalism under all circumstances. Must be proficient at Lotus notes, Microsoft office, Shelby etc.

Must be organized and be able to work under multiple deadlines - distributing workflow to maintain optimal efficiency.

Must be able to pass MV check and have a valid Driver's license. Must be able to pass Salvation Army background check.

Must be able to maintain strict confidentiality.

Essential Duties and Responsibilities:

Maintain petty cash for overall operation.

Administer Project Share program (Southern Idaho and Eastern Oregon).

Code, obtain approval and submit all Invoices to DHQ finance in a timely manner.

Enter Store Sales/ Deposit information into accounting system. Maintain documentation files for store financial information.

Prepare financial reports on thrift store sales, yearly comparison sales, and over/short.

In dual custody, prepare cash receipt logs of all monies received. Prepare bank deposits of all monies, while in dual custody. Take bank deposits to the bank. Ensure donations are sent to the proper location (CDS) and that the proper documentation is sent to DHQ/Donor Dept.

Enter cash receipts logs into the accounting system in a timely Notify Donor Dept of cash donations to be input in portfolio. Enter credit card donations in the approved Territorial program.

On a monthly basis reconcile Portfolio Donations to Great Plains accounting system.

Communicate with Donor (DHQ) and Finance (DHQ) any corrections that need to be made to balance.

Maintain Bounced Check listing, updating frequently and distributing as needed to the store managers. Maintain ST101 list and distribute as needed.

Assist TV Coordinator and thrift store manager to create and maintain policy and procedure manual for thrift store operations.

Maintain employee name Answer office phone as needed.

Support Development staff in ensuring thanks, memorials etc. are processed in a timely manner. Notify corps officer, development dept, and grant writer of funding received per policy.

Assist with opening mail and ensure policies are maintained and followed. Assist development department in keeping donor files updated and accurate.

Oversee records retention for Boise Corps to ensure shredding and filing is done per policy.

Prepare invoices for mailing as needed. (Rents, items due from other Corps, government grants.)

Maintain Accounts Receivable records. Process checks received for invoiced services per policy.

Handle all property/automobile insurance incidents per Ensure timely reporting to all entities. Make recommendations to Corps Officer in regards to repairing damages etc.

Manage documentation and work with TV Coordinators to ensure procedures are followed for all property matters relating to repairs and improvements.

Work with TV Coordinators to complete required paperwork for all government, local, and other contracts.

Perform seasonal duties as requested regarding Kettle operations.

Track all keys for ail buildings and personnel.

Manage all property and contract requisitions that are submitted to DHQ.

Maintain adequate records for all Capital campaign pledges in accordance with GAAP.

On a monthly basis update Campaign report for DHQ Ensure all campaign donations are reflected in the report and it matches with Shelby.

Prepare invoices and credit memos relating to capital campaign pledges and payment as needed.

Prepare property proposals and requisitions that are related to the campaign building project.

Work with TV Coordinators and DHQ during building phases of campaign to track work orders and process payments.

Process and maintain all orders for office and corps supplies.

Supervise Corps Administrative Assistant.

Physical Requirements:

Must be able to lift up to 40lbs on a regular basis.

Must be able to stand, sit, twist and stretch on a regular basis.

Working Conditions:

Requires concentration while working on highly technical information with constant interruptions; requires sitting for long periods of time; requires input/retrieval of information and data from the computer system.

Involves contact with diverse clientele, including persons who are angry, confused, or frustrated. Requires extensive phone contact including many hours each day at a computer and on the telephone.

MISCELLANEOUS:

The Salvation Army does have a dress code. This will be shared with you at the time of employment.

The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Supervisor: Associate 1V Coordinator/Corps Officer