Fiscal Assistant

Do you have a sharp eye for detail and a knack for navigating complex regulations? If so, the Office of the Budget is excited to welcome a diligent and reliable Fiscal Assistant to join our team of professionals. In this role, you will do more than just process paperwork; you will serve as the guardian of Commonwealth travel standards. You will perform critical pre-audits of travel expenses, ensuring every mile and meal aligns with state policies. If you enjoy solving financial puzzles and providing top-tier customer service to state agencies, your expertise belongs here!

As a Fiscal Assistant, you will conduct pre-audit processing of designated travel expense reports submitted to the Bureau of Commonwealth Payroll Operations, ensuring consistent compliance with all applicable rules and regulations. A comprehensive understanding and interpretation of Commonwealth travel regulations and the unique operational aspects of each department is imperative within this role.

Specific duties entail assisting with the review and pre-auditing of high risk areas on travel expense reports including hotel and car rental justifications, miscellaneous expenses, foreign travel, and expense reports for priority and non-Commonwealth employees. You will ensure optimal customer service while fielding inquiries from agency employees, agency travel arrangers, and more regarding travel expense reports, interpretations of travel regulations, preparation of travel reports, and the status of travel expense reimbursements.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Alternate work schedule (AWS) may be available upon successful completion of the probationary period.
• Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.