Project Coordinator

When you join AIS, you're joining a mission-driven team that's passionate about making a difference. You'll work on projects that matter, alongside industry-leading experts, in an environment that fosters innovation, driving client success, and empowering our team to make a lasting impact. As an employee-owned company, we value collaboration, inclusivity, continuous growth, and shared success.

• Employee Ownership: Your contributions directly impact the company's success, and you share in its achievements.

• Continuous Learning: Access to resources, training, and mentorship to support your professional growth.

• Inclusive Culture: A workplace where diversity is celebrated, and everyone's voice is valued.

• Mission-Driven Work: Engage in projects that make a meaningful difference for our clients and communities.

At AIS, we're looking for more than just skills - we're looking for driven individuals who are passionate about making a difference, eager to grow, and aligned with our core principles.

This position is contingent upon contract award. We are currently pursuing a proposal and are seeking qualified candidates to include in our submission and identify candidates for future hiring needs on the program once awarded.

• Core Knowledge & Skills: Applies project management methodologies, tools, and best practices. Understands contract requirements, risk management, and client expectations.

• Work & Complexity: Manages assigned project tasks, monitors progress, and supports the execution of project plans. Identifies and responds to routine risks and issues.

• Quality & Independence: Delivers accurate and timely work, adheres to standards, and demonstrates growing independence in decision-making.

• Teamwork & Communication: Partners with delivery teams, communicates effectively with clients and stakeholders, and supports team collaboration.

• Consulting & Engagement: Advises on process improvements, supports client satisfaction, and contributes to continuous improvement initiatives.

Position Overview

The Project Coordinator is responsible for supporting day-to-day operations and coordinating multiple in-flight projects to ensure timely and accurate execution. This role requires strong organizational skills, attention to detail, and the ability to manage priorities across Contracting Officer (CO) operations. The ideal candidate will have experience in administrative and technical coordination, invoice management, and training requirements.

Key Responsibilities

• Ensure accurate and timely invoice processing for all projects.

• Record meeting minutes and action items from all BPA-level meetings.

• Serve as technical editor for deliverables, ensuring compliance and quality standards.

• Administer and maintain the CTA Portal for project documentation and communication.

• Track and manage training requirements for staff.

• Coordinate priorities across multiple projects and guide day-to-day CO operations.

Required Qualifications

• Education: BA/BS degree or Associate degree plus 4 years of experience.

• Experience: Minimum 2+ years of project coordination experience.

• Certifications: Agile Scrum certification required; PMP preferred.

• Clearance: Active Top Secret Clearance is mandatory.

• Strong organizational and multitasking skills with attention to detail.

• Ability to manage administrative and technical tasks in a remote environment.

• Active Top Secret clearance

Preferred Skills

• Experience with BPA processes and portal administration.

• Familiarity with DoD compliance and reporting requirements.

• Excellent communication and documentation skills.

Applied Information Sciences does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, disability, protected veteran status, or any other basis. Employment decisions are based solely on qualifications, merit, and business needs.