Donor Relations, Stewardship and Scholarship Coordinator

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

Position Summary

Working closely with the Associate Vice President of Advancement and the Associate/Assistant Director of Stewardship and Donor Relations, act as an administrative partner focused on donor engagement and stewardship for the Eastern New Mexico Foundation.

Duties and Responsibilities:

• Act as the office receptionist and answer phones. Greet and direct visitors.
• Assist clients and students with varied requests.
• Reporting directly to the Associate Vice President of Advancement, perform administrative duties in support of the Associate Vice President for Advancement and the Associate/Assistant Director of Stewardship and Donor Relations.
• Verify prospect information, coordinate, and execute mail merges.
• Schedule events, meetings, and travels
• Seasonally coordinate the flow of scholarship documents utilizing CommunityForce software.
• Provide support to the Philanthropic Processing and Accounting Specialist and be open to cross-training to learn gift processing utilizing Banner.
• Ensure the integrity and confidentiality of sensitive information.
• Supervise student employees and oversee the student-employee budget.
• Enter data, compile and type reports, prepare letters and general correspondence.
• Responsible for scanning and archiving office documents. Training student employees to assist with scanning and archiving.
• Regular and predictable attendance required.
• Perform other related duties as assigned.

Minimum Job Requirements:

A high school diploma or GED certificate and a minimum of one year experience directly related to the duties specified are required.

Knowledge, Skills, and Abilities:

• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Demonstrate aptitude for new technology, platforms, and software applications, including effectively utilizing resources such as user manuals, online tutorials, and training sessions to become proficient in new software
• Skill in the use of standard office equipment
• Ability to understand and convey procedures and regulations established
• Ability to maintain confidentiality of records and information
• Ability to support and assist team members during peak times or when special projects arise
• Skill in word processing and data entry
• A commitment to the confidentiality of sensitive donor and constituent information
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing

Physical Demand and Working Conditions:

• Work is performed during normal work hours but may require some evening or weekend hours.
• Work is sedentary in nature that at times requires exerting upto 25 poundsof force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, as well as physical demand and working conditions. This is not necessarily an all-inclusive listing.]

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .