A&E Project Officer

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane seeks a qualified contingent professional to provide operational and administrative support to the Director of Operations & Small Business Unit Studio for the New York School Construction Authority (SCA). The selected candidate will assist in managing consultant performance, tracking contract activities, supporting small business utilization goals, and coordinating processes across internal SCA departments.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

* Supports the Director in day-to-day operational oversight of the Architecture & Engineering Operations & Small Business Unit Studio.
* Maintains different Architecture & Engineering program status tracking.
* Assists in the assignment of MWBE consultant tasks and the monitoring of workload distribution.
* Assists in coordinating activities between different SCA departments.
* Reviews and track contract modifications, supplemental agreements, and payment requests in RCMS.
* Prepares and assists in issuing meeting agendas, meeting minutes, and communications with internal and external stakeholders.
* Prepares and assists in issuing directive memos generated by the Studio Director.
* Assists in tracking and reporting MWBE Consultants' participation and compliance.
* Assists with development and monitoring of MWBE consultants' workload, goals and objectives.
* Assists with monitoring MWBE consultants' performance evaluation reports.
* Assists the Studio Director in overseeing the performance of all in-house design-related activities, from development through completion.
* Prepares executive summaries, weekly briefs, metrics charts, and activity reports for leadership.
* Provides logistical and administrative support during meetings.
* Facilitate communication between MWBE firms and SCA internal departments.
* Monitors risk areas, report them to the Studio Director, and recommend corrective actions.
* Identifies operational challenges and recommend process improvements and risk mitigation strategies to the Studio Director.
* Assists in establishing operational workflow, templates, standardized process documentation, and reporting systems.
* Performs other related tasks.

Preferred Education:
* Bachelor's degree in Engineering/Architecture/Construction Management/Business Administration, or related field.

Required Qualifications:
* Minimum 3 years of relevant experience in project management and 5 years in Architectural Design and operational support.
* Familiarity with SCA policies, capital planning, design management, procurement standards, and contract structures is a PLUS.
* Experience with consultant relations, vendor coordination, and public-sector workflows.
* Strong organizational, analytical, and multitasking skills with attention to detail.
* Excellent written and verbal communication abilities.
* Proficiency with MS Office (Excel, Word, Project), and reporting tools such as Microsoft Project or equivalent.
* Ability to collaborate with internal departments and external consultants.

For New York, New York this ranges from $95,000-$135,000 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.