Program Assistant I

Compensation Grade:

Compensation Details:

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

Job Description:

Responsibilities

The Program Assistant I will provide programmatic assistance for Office of the Medical Director (OMD) programs, activities, and projects. Responsibilities will include providing administrative and programmatic support, as well as logistical and operational support for the Office of the Medical Director; assisting with OMD fiscal and contract management-related activities; representing the OMD and providing support for OMD and AIDS Institute-wide special projects, initiatives, and assignments; and other appropriate related duties.

Minimum Qualifications

Bachelor's degree in a related field and one year of administrative and/or financial experience, human resources, operations or other program activities; OR an Associate's degree in a related field and three years of such experience; OR five years of such experience. A Master's degree in a related field may substitute for one year of experience.

Preferred Qualifications

• Demonstrated proficiency with key information technology platforms, including Workday, Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, and virtual meeting tools.

• Experience managing and organizing content on SharePoint, including building and maintaining document libraries, creating user-friendly folder structures, ensuring version control, and supporting staff access and navigation.

• Demonstrated ability to troubleshoot common IT issues and serve as a resource to staff on basic system functionality, file management, and workflow improvements.

• Experience using project-tracking or workflow management systems to support program operations and monitor deliverables.

• Excellent organizational skills, including experience developing and maintaining efficient electronic filing systems, tracking deadlines, and managing multiple assignments with attention to detail.

• Strong written and verbal communication skills, with demonstrated experience preparing clear correspondence, compile information from multiple sources, and support leadership with high-quality administrative materials.

• Demonstrated initiative in improving administrative processes, enhancing digital organization, and promoting consistent information-sharing practices within an office or program.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

Prior to hire, all HRI employees must reside within a reasonable commuting distance of their official work location and must also be located in, or willing to relocate to, one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts. Telecommuting will be available.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

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About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.