Posting Details
Classification Information
| Position/Classification Title |
Administrative Support Spec |
| Classification Type |
SHRA |
| Position required to work during periods of adverse weather or other emergencies: |
N - Not Mandatory |
| Minimum Experience/Education |
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. |
| Preferred Years Experience, Skills, Training, Education |
|
| Required License or Certification |
|
Position Overview
| Primary Purpose of Position |
This position's primary responsibility is administering and managing the department's business, human resources, administrative, and financial affairs. Responsibilities include information and data analysis, reporting, problem-solving and decision making, facilitation, and management of financial resources that are either state appropriated from contracts and grants, discretionary and/or receipt generated. S/he is also intimately involved in supporting the departments research enterprise, working closely with research staff in the Department, and the University's Division of Research and Economic Development.
The position performs various financial and business-related duties associated with specialized areas such as accounting, budgeting, auditing, compliance, human resources, and/or grants administration. Functions assigned to the Administrative Support Specialist will include financial management, salary, and special pay administration, purchasing, inventory control, facilities coordination/planning, information technology oversight of accounts reconciliation, maintenance, analysis, and reporting of financial or associated data, financial projections and trends, cash/receipts management, personnel planning, assist with recruitment, and hiring. The position also includes overseeing department student workers (graduate and undergraduate). Lastly, the position may consist of miscellaneous job-related duties as assigned. |
| Primary Function of Organizational Unit |
The Department of Leadership Studies and Adult Education at North Carolina A&T State University comprises the Doctor of Philosophy in Leadership Studies, the Master of Science in Adult Education, and the Master of School Administration programs. The programs prepare transformative leaders to serve in schools, higher education institutions, districts, and communities as change agents. |
| Work Hours |
8:00am-5:00pm on Monday-Friday |
| Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. |
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) |
Key Responsibilities and Related Competencies
| Required Competency |
Budget Management |
| Duties |
- Monitors the subset of the departmental accounts associated with the responsibilities of the position.
- Monitors the operational budgets, financial management of state funded appropriations, approval of funding for personnel, purchasing and travel documentations for the department.
|
| Required Competency |
Problem Solving |
| Duties |
- Anticipates and solves problem associated with the various constituents of the department that could impact the department.
- Manages key communications to ensure timely responses, and makes on the spot decisions on the appropriate action to be taken when the Chair is away.
- Arranges appointments and travels for the Chair as assigned
|
| Required Competency |
Communication - Verbal/Written |
| Duties |
- Generates a variety of correspondence (i.e., memos, letters, meeting agendas, electronic transmissions, etc.) to personnel both internal and external to the department.
- Assists in the development and finalization of reports, fliers, programs, graphic designs, brochures, and other public relations materials associated with the department.
- Provides public contact and engagement with a diverse population of students, parents, faculty, University administrators/staff, business and community personnel, and will be exhibited through the position's development and delivery of written publications, oral presentations/workshops, interpersonal interactions, etc.
|
| Required Competency |
Planning and Organizing |
| Duties |
- Makes decisions independently to assure calendar is managed for the Chair.
- Performs work in a pressure paced environment to achieve deadlines, and determines internal target dates to assure appropriate channels of review for quality assurance.
- Participates in the coordination, planning and implementation of accreditation visits by facilitating assignments; and by exercising good judgment in visit preparations, and in arranging the travel/schedule itineraries and hotel accommodations.
- Prepares the visitation agenda under the advisement of the Chair, utilizing accrediting agency guidelines.
- Arranges refreshments and luncheons by determining menu and venue(s).
- Interviews and finalizes hire of departmental student assistants.
- Develops work assignments, evaluates student performance, and provides needed resources to complete designated research/work assignments.
|
| Required Competency |
Knowledge - Program |
| Duties |
- Interprets and implements policies and processing protocols, keeping abreast of University, College, and departmental guidelines and regulations.
- Provides operational guidance to process documents referring to accreditation compliance, self-study assessments, questionnaires, and standard reports and documents.
- Utilizes handbooks and manuals to explain and guide new faculty, staff, and students in the departmental procedures, established guidelines, and policies.
|
Position Information
| Working Title |
Administrative Support Specialist |
| Competency Level |
Advanced |
| Position Number |
002017 |
| Recruitment Range |
$44,510 - $52,472 |
| FLSA |
Non-Exempt |
| Appointment Type |
Permanent - Full-time |
| FTE |
40 hours/week, 12 months |
| If Time Limited, Appointment Length |
|
| Organizational Division |
Leadership Studies & Adult Education |
| Organizational Location |
College of Education |
| Organizational Unit |
Leadership Studies & Adult Education |
Posting Detail Information
| Posting Number |
SHRA3081 |
| Open Date |
12/22/2025 |
| Close Date |
01/02/2026 |
| Special Instructions to Applicant |
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna - State Health Benefits of North Carolina
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
|
| Quick Link |
https://jobs.ncat.edu/postings/39240 |
|
North Carolina Agricultural & Technical State University
$44,510 - $52,472
life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)
Dec 22, 2025