Accounting Officer (U) (3852)

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Under administrative direction, this position is primarily responsible to provide accounts payable support services to SIU School of Medicine and SIU Health Care. This position is responsible for having a thorough understanding of the guidelines, policies and procedures for both SIU School Medicine and SIU Health Care.

The following information is intended to be representative of the work performed by incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

Audit Invoice Distribution Forms (IDF) submitted by departments for accurate information related to account, object code, fiscal year, service dates and all other required information to be entered into AIS for payment processing. Verify forms for completeness, accuracy and to be certain that they are within the prescribed guidelines and regulations for the University, SIU Health Care and State of Illinois. Position must have a thorough understanding of the different regulations and account payable guidelines for each entity.

Process audited IDFs into the AIS general ledger system and Med-Buy system for processing ensuring data is entered accurately and timely. Position will be responsible for having thorough knowledge of both the AIS general ledger system and the Med-Buy procurement system. Responsibility will include managing and resolving the Med-Buy to AIS integration exceptions to ensure invoices are paid timely.

Research invoices from vendors, purchasing and other departments within the School of Medicine and SIU Health Care. Research purchase orders and statements from vendors to keep records current. Research inquiries that arise concerning reimbursement and IDF payments. Work with staff in the SIU Carbondale Accounting Office to obtain cancelled checks related to vendor inquiries. Collaborate with department staff and vendors to resolve discrepancies related to past due invoices providing key information regarding payments processed and invoices outstanding in the system.

Participate in ongoing Med-Buy upgrades affecting the integration between AIS and Med-Buy. Responsibility includes assisting with testing of new Med-Buy upgrades ensuring seamless integration of invoices between systems.

Processes mail from departments and vendors, including date stamping invoices, travel expense reimbursements and other forms received. Organizes and distributes mail to all divisions within the department.

Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.

Sensitive to the needs of the underrepresented minority populations Other duties as assigned.

Credentials to be Verified by Placement Officer

1. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
   2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
   3. Work experience in bookkeeping, office support, or closely related experience

1. Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.
2. Knowledge of university and departmental policies, rules, and regulations.
3. Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.
4. Skill in active listening and critical thinking.
5. Skill in time management.
6. Ability to communicate effectively as appropriate for the needs of the audience.
7. Ability to compare numbers and detect errors efficiently.
8. Ability to compile complex financial records and prepare routine financial reports or statements.
9. Ability to make computations with speed and accuracy.
10. Ability to work independently and exercise judgment.

Pursuant to the State Universities Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.