Graduate Group Coordinator (STDT SVC ADVISOR 3)

Under general supervision, independently develop, implement and manage two complex and comprehensive graduate groups-Geography and Community Development, including CDGG internships as well as the Graduate Academic Certificate in Landscape Architecture. Responsible for coordinating outreach and recruitment activities, planning and hosting events, and performing articulation for GGG and CDGG course requirements. Coordinate the design and update of GGG and CDGG web pages. Maintain alumni databases, relationships and communication. Manage two separate graduate group budgets including all block grants, fellowships, awards, student employment and work-study funds. Assist graduate group advisors with student employment matters. Independently advise applicants, students and faculty of program requirements, curriculum planning, policies, resources, and financial aid for both programs. Counsel students on personal and academic issues impacting performance, time to degree, and future career options for both programs. Perform analytical writing for GGG and CDGG program reviews including synthesizing statistics and information on student performance, funding, faculty involvement, alumni placement.

Apply By Date

November 20, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience advising and counseling graduate program students in a college/university environment while maintaining confidentiality of student records and apply federal and state FERPA and Information Privacy Act regulations and using a variety of computer software including but not limited to word processing, spreadsheets, database, e-mail, and web browsers.
• Knowledge of graduate degree requirements, advising systems, and admissions criteria to prepare major certifications, develop academic plans, guide graduate students, and evaluate transfer credit and articulation agreements.
• Strong interpersonal, customer service, communication, and analytical skills to effectively interact with diverse individuals, deliver presentations, and interpret, evaluate, and solve a variety of data, policy, and program-related issues.
• Analytical and writing skills to interpret complex graduate policies and credentials, evaluate domestic and international academic records, and draft, edit, and proofread correspondence, reports, and informational materials.
• Strong interpersonal and organizational skills to manage multiple priorities under pressure, resolve challenging situations, identify problems and needs, make appropriate referrals, and develop effective solutions.

Preferred Qualifications

• Knowledge of BANNER, SLATE Graduate Student Location Inventory (GSI), GradHub, Internal Fellowship Nomination Manager, and other web-based tools, department academic goals and programs, requirements, and educational options; options/specializations offered in the graduate groups; and faculty research interests.
• Knowledge of general objectives and policies of the unit and campus concerning various graduate programs, and non-traditional and international constituencies and familiarity with academic and social problems confronting students from diverse backgrounds college settings.

Key Responsibilities

• 30% - Advising and Counseling
• 30% - Admissions and Academic Services
• 20% - Program Development and Administration
• 10% - Leadership in Policy Development
• 10% - Outreach and Event Planning

Department Overview

With minimal supervision, this position independently manages and coordinates all administrative aspects of the Geography Grad Group and the Community Development Grad Program within the department of Human Ecology. Provides confidential administrative support to the GGG and CD Chairs, HE Chair and CAO. Also serves as the primary liaison between the programs and Graduate Studies. There are ~70 Geography and ~45 Community Development grad students in the programs.

POSITION INFORMATION

• Salary or Pay Range: $58,800/yr. - $101,200/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 19
• UC Job Title: STDT SVC ADVISOR 3
• UC Job Code: 004575
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday; 8am - 5pm
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
  
  

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-SE