Administrative Specialist

POSTING TYPE: Open Competitive
DEPARTMENT: Employment & Economic Assistance
HOURS: Full-time (40 hours per week)
FULL SALARY RANGE: $56,217-$87,839
PREFERRED HIRING RANGE: $56,217-$70,271
LOCATION: West St. Paul/Hybrid with Telework
UNION: AFSCME 306
CLOSE DATE: Open until 4:30 p.m. on 11/20/2025

The Administrative Specialist provides a variety of high-level administrative support to clients and staff within the Employment and Economic Assistance. This is a hybrid position requiring a minimum two days on-site per week. The ideal candidate for this position should have strong communication skills (both written and verbal), they should be organized and flexible and have experience managing multiple priorities in a complex and fast-moving work environment.

NEED TO HAVE QUALIFICATIONS:
* Associate Degree in Administrative Support or related field AND Two years of progressively responsible office or administrative experience
OR
* High School graduate or equivalent (G.E.D.) AND Minimum one year of specialized office administrative training AND Three years of progressively responsible office or administrative experience
OR
* An equivalent combination of education and experience.

NICE TO HAVE QUALIFICATIONS:
* Experience working with computer software and information systems, or business accounting
* Some positions may require typing ability of at least 60 wpm

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Provide coverage for all roles within the Document Ingestion Group; ICT, mailroom, State Security, client support, etc.
2. Provide general administrative functions so operational needs are met.
3. Develop and design new or revised administrative procedures that integrates organizational structure and workflow.
4. Provide training to new staff within the Document Ingestion Group.
5. Coach and monitor support staff.
6. Compose correspondence from general instructions or by following knowledge of policies and procedures.
7. Perform special projects in support of department programs.
8. Other duties and tasks as assigned.

* Considerable knowledge of general office procedures, practices, and equipment.
* Comprehensive knowledge of department program, policies, and procedures and State and Federal guidelines.
* Considerable knowledge of business English grammar, spelling, and punctuation.
* Considerable ability to communicate effectively, both verbally and in writing.
* Ability to operate personal computer equipment and Microsoft Office software.
* Ability to manage multiple tasks and adapt to frequently changing work demands.
* Ability to preserve confidentiality of sensitive materials and/or information.
* Ability to work effectively with the public, department and county associates, elected officials, and outside agencies in a professional manner.
* Ability to use tact and discretion as appropriate.
* Ability to work under minimal supervision.
* Ability to interpret and comprehend complex written and verbal instruction.
* Ability to organize work effectively and efficiently.

WORK ENVIRONMENT: Work is performed primarily within a County office building with telework as an option after training period is complete. Travel may be required for some positions. Lifting requirement of up to 20 pounds on an occasional basis. Frequent wrist and finger manipulation due to computer work, filing, compiling, or calculating. Equipment used may include, but is not limited to, computer, printer, scanner, peripherals, calculator, telephone, and copy and fax machines.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.

Dakota County welcomes and is inclusive of diverse people, backgrounds, and perspectives. The County aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves.