Commercial Operations Specialist (Sales Support, Fleet Management, Administrative)

Program Ownership & Compliance

• Serve as the owner of the Pharma Fleet Program (MU and PU), managing invoices, payment approvals, and cross-functional coordination with the U.S. Company Fleet Program.
• Maintain and administer company vendor credentialing accounts; partner with IVT, Nutrition, and BioPharma teams to ensure roster accuracy.
• Manage the relationship with the fleet vendor to ensure timely support and issue resolution.
• Maintain cross-functional relationships related to fleet leasing, maintenance, and optimization.
• Lead the bi-annual fleet ordering process, administer departmental fleet program, monitor fleet usage, compliance, training, cost efficiency, and employee safety.
• Maintain training documentation to support Fleet Program and vendor credentialing processes.

Financial & Procurement Support

• Manage and process invoices in accordance with company guidelines.
• Coordinate sales-related expenses through the Procurement SOP, collaborating with Purchasing, Accounts Payable, Marketing, and suppliers on vendor set-up and purchase orders.
• Prepare and reconcile travel and expense reports; manage monthly corporate card statements.
• Serve as department coder, process invoices, and resolve outstanding payments in partnership with vendors and internal approvers.
• Make authorized purchases using a P-Card for Sales, including local travel when necessary.

Analysis & Reporting

• Create and maintain spreadsheets, trackers, and reports to support Sales projects.
• Analyze data, develop insights, and make recommendations for business improvement.
• Design and complete executive-level PowerPoint presentations for C-Suite and senior leadership reporting.

Administrative & Executive Support

• Provide operational and scheduling support to the Pharma SVP and VPs, including travel arrangements, meeting coordination, and calendar updates.
• Open, prioritize, and manage confidential correspondence.
• Support onboarding of new hires, including IT and equipment requests, travel arrangements, and training logistics
• Maintain and distribute the Sales roster; manage requests for office supplies, business cards, etc.

Event & Meeting Management

• Plan and execute department and team events, coordinating all logistics (venue, equipment, catering, etc.).
• Facilitate large meetings, Regional Sales Meetings, and business planning sessions in preparation for product launches

• Bachelor's degree in Business, Operations, or related field.
• 3+ years of experience in commercial operations, sales administration, and/or executive support (experience with Fleet Management and Vendor Management & Credentialing highly preferred); Healthcare industry desired.
• Experience managing programs is preferred.
• Intermediate to advanced skillset with Microsoft Office (Excel, Word, Outlook, PowerPoint) and familiarity with ERP systems (i.e. SAP), CRMs (i.e. Salesforce.com), and related databases/tools.
• Familiarity with data visualization tools (e.g., Power BI) could be a plus.
• Experience supporting senior executives and coordinating events.
• Experience with compliance in a regulated industry (pharma, med device, life sciences, etc.).
• Change management or process improvement experience.
• Strong stakeholder management and cross-functional collaboration skills.
• Emphasis on adaptability and continuous improvement mindset.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills; ability to work cross-functionally and maintain confidentiality.
• Demonstrated ability to analyze data, generate insights, and present information effectively.
• High level of independent judgment and decision making.
• Communicate clearly and professionally in both written and verbal formats across various audiences.
• Manage and execute projects and operational processes efficiently, ensuring timely and accurate delivery of results.
• Ability to effectively balance and prioritize multiple tasks, deadlines, and projects in a fast-paced environment.
• Demonstrated ability to prioritize and execute tasks in a dynamic environment.
• Ability to collaborate effectively with internal and external business contacts while conveying a positive, service-oriented attitude.
• Highest level of integrity and good judgment, with the ability to effectively deal with highly sensitive, confidential information.
• Ability to work flexible hours and weekends to meet business/customer needs

We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability,401K with company contribution, andwellness program.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.