Environmental Services Office Coordinator

Salary Range: $22.56 - $32.31 / hour

The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range.

If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range: https://careers-mycmh.icims.com/jobs

Pay for PRN positions is calculated differently than Full-Time, Regular Part-Time, and Part-Time positions. PRN Rates depend on the position and other factors, including years of experience, or shift commitment according to the department policy. PRN differential is added in certain positions.

The Environmental Services Office Coordinator provides administrative support to the Environmental Services and Laundry Departments. This position coordinates the organization and administrative functions of the departments; interacts with employees, manages scheduling and payroll corrections, schedules appointments, coordinates lost-and-found items and inquiries, researches equipment and supplies, creates purchase requisitions, works with vendors and purchased services, monitors and tracks employee compliance requirements, and maintains monthly tracking reports related to staffing and quality. The Environmental Services Office Coordinator demonstrates a passion for excellence and interacts with staff, visitors, and patients in a warm and friendly manner.

Minimum Qualifcations:

High school diploma or equivalent (GED)
• Proficient in Microsoft Office, including Excel, Word, Outlook and Teams
• Bilingual in English and Spanish

Preferred Qualifications:

• Associate of Arts (A.A.) degree
• Six (6) months of related experience and/or training

Essential Functions and Responsibilities:

1. Facilitates departmental staffing, including census, messages, projects, PTO, sick calls, and payroll corrections
   
2. Compiles prior day's information and logs into a summarized format to brief leadership and staff
   
3. Manages departmental telephone calls and dispatches work assignments to optimally serve multiple departments while prioritizing and communicating with all parties
   
4. Coordinates staffing according to census and schedule, ensuring leadership is aware of departmental needs; makes calls to employees to cover shifts and duties to meet patient and clinical requirements
   
5. Tracks daily data and information in electronic and physical formats to meet compliance requirements in a complex operating environment
   
6. Tracks, prioritizes, and reports on bed status; communicates and follows up with team members as needed; works with the house supervisor's office to coordinate priorities
   
7. Receives, organizes, and maintains records of waste streams to ensure compliance with medical, sharps, pharmaceutical, RCRA, and chemotherapy waste regulations
   
8. Maintains Safety Data Sheets (SDS), departmental chemical inventories, and product records
   
9. Receives work requests from multiple areas and tracks completions back to the originator
   
10. Maintains the EVS/Laundry shared drive to ensure resources are up to date
    
11. Creates work documents, copies, files, and maintains records of daily task assignments
    
12. Schedules and organizes departmental events, including catering requests and meeting space reservations
    
13. Creates work requests for equipment preventive maintenance or repairs and tracks completions
    
14. Oversees supply orders and maintains stock for patient items, office products, and other assigned materials; prepares purchase requisitions, obtains approvals, and tracks orders and lead times
    
15. Coordinates the department meeting room calendar to ensure spaces are properly set up; sets up rooms with tables, chairs, and other items when staff are unavailable
    
16. Maintains employee files and departmental records in strict adherence to confidentiality standards
    
17. Maintains and manages patient items while demonstrating an excellent understanding of HIPAA requirements
    
18. Prepares and maintains records such as meeting agendas, staff notices, and meeting minutes
    
19. Creates and maintains databases and spreadsheets for daily staff assignments, schedules, records, policies, in-services, and lost-and-found items
    
20. Creates and processes purchase requisitions and invoices through an electronic system while maintaining records of purchases and invoices
    
21. Maintains a neat, clean, and organized work environment
    
22. Works on special projects as assigned
23. Performs other duties as assigned

When it comes to quality, we're 5 Star!

Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on - and answer to - the communities we serve.

Community Memorial Hospital - Ventura has been awarded a prestigious five-star rating by the Centers for Medicare & Medicaid Services (CMS)! This achievement represents thousands of people going the extra mile every day for our patients, and we are the ONLY hospital in Ventura County to earn this distinction!

Community Memorial Healthcare Benefits

To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That's why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family's health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way.

• Competitive Pay
• Shift Differentials
• In-House Registry Rates
• Fidelity 403(b) Retirement Plan
• Paid Time Off
• Medical (EPO/PPO), Dental, & Vision Insurance Coverage
• Voluntary Worksite Benefits
• Employee Assistance Program Available 24/7 (EAP)
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF)
• Recognition programs
• Employee service recognition events
• Home, Retail, Travel & Entertainment Discounts
• National Hospital Week and National Nurses Week celebrations

Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community.

"We are an AA/EEO/Veterans/Disabled Employer"