Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator II |
| Job Category |
URA-AFT Administrative |
| Department |
Federal Relations |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Office of Federal Relations in Washington, DC. This position reports to the Associate Director of Federal Relations.
Among the key duties of the position are the following:
- Provides administrative support to the Senior Director, Associate Director, and Senior Program Coordinator for Rutgers Scarlet Service in Washington, DC (RSS-DC).
- Manages office equipment and files such as the phone system, computer network, and electronic files.
- Monitors the department's expenses and ensuring timely payment to vendors.
- Maintains staff calendars.
- Resolves facilities issues.
- Guides the work of part-time staff and interns.
- Assists the Senior Director and Associate Director with the University's federal relations activities through a variety of tasks.
- Sets up meetings between key federal stakeholders, their staffs and various officers, faculty, staff and students of the University.
- Plans and manages special events and receptions in an efficient and orderly manner.
- Assists with requests from key stakeholders, which require a courteous, timely and articulate response.
- Tracks legislation and attending Congressional hearings that are of interest to Rutgers;
- Represents the University at higher education association meetings in Washington as needed, and helps the University stay informed about higher education community trends and positions.
- Supports the Office's work to promote Rutgers to federal stakeholders and advance university priorities, which includes maintaining the office website, social media presence, and disseminating information to the university community and federal policymakers.
|
| FLSA |
Nonexempt |
| Grade |
03 |
| Salary Details |
|
| Minimum Salary |
52602.480 |
| Mid Range Salary |
64788.980 |
| Maximum Salary |
76975.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
37.5 |
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree or an equivalent combination of education and/or experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent interpersonal, organizational, and written and oral communication skills.
- Ability to work independently.
- The incumbent must possess excellent interpersonal, organizational and communication skills and the ability to work independently and as par relationships with federal stakeholders, exercise sound judgement and have a solutions- and service-oriented approach to solving problems. t of a team. It is critical that the incumbent strive to develop and maintain positive professional relationships with federal stakeholders, exercise sound judgement and have a solutions- and service-oriented approach to solving problems.
|
| Preferred Qualifications |
- Knowledge of Rutgers University and New Jersey as well as event coordination and meeting planning experience.
Familiarity with Capitol Hill and the federal legislative process. - Previous work experience in a government and/or nonprofit setting in Washington, DC, and/or in the State of New Jersey.
- Experience in government relations, civic engagement, or public administration.
- Strong research skills, including experience with federal legislative research.
- A high-energy, creative problem-solver, and strategic thinker who is receptive to change.
- Familiarity with Rutgers University schools, processes and policies, and systems.
|
| Equipment Utilized |
- MS Office, including Excel and PowerPoint.
- Canva or other graphic design software.
|
| Physical Demands and Work Environment |
- Event set up/breakdown, including moving tables and chairs, and transporting supplies.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST1725 |
| Posting Open Date |
08/20/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Off Campus |
| City |
Washington |
| State |
DC |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Aug 21, 2025