Research Administrator

The Department of Family Medicine and Community Health is seeking a Research Administrator to join our friendly, supportive, and dynamic team and provide pre-award grants administration support to faculty, researchers, and trainee investigators in the Department. Research administration is a complex profession. The Research Administrator plays a crucial role in the lifecycle of research funding, primarily focusing on activities leading up to the award of a grant or contract. This role will engage in policy interpretation and pre-award support of extramural awards and agreements. The Research Administrator works directly with the post-award accountants, working in collaboration to manage contracts, research funding FTE, and award modifications. This position is essential to our department's research enterprise, ensuring proposals are accurate, compliant, and competitive. The Research Administrator has diverse responsibilities. These include assisting researchers with proposal development, reviewing proposals for accuracy and compliance, and providing guidance on budgets. The Research Administrator engages in submitting proposals through electronic systems, tracking submissions, and maintaining records. The successful candidate will be required to stay current on regulations and ensure compliance with ethical and regulatory requirements. Additionally, they will serve as a liaison between researchers and funding agencies, communicate proposal status, and coordinate with post-award teams. This role will provide training on pre-award procedures and systems and contribute to improving pre-award processes. The incumbent will directly support our exciting research in a culture of collaboration and belonging.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

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  Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

  
  
  
  

  • Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills. Well-developed analytical and problem-solving skills.

  • Successful candidates will have knowledge of administrative and office procedures and systems such as word processing, managing files and records, and research terminology.

  • Demonstrated superior customer service orientation and ability to work well under deadline pressures without sacrificing accuracy.

  • Ability to handle a complex portfolio of work in an intensive multi-tasking environment. Ability to work well as part of a team.

  • Strong aptitude to understand written sentences and paragraphs in work-related documents.

  
  
  
  

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup

• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

• May identify funding opportunities and disseminate to principal investigators

School of Medicine and Public Health, Department of Family Medicine and Community Health, Research Core Group

The Department of Family Medicine and Community Health (DFMCH) at the University of Wisconsin is a leading clinical department within the School of Medicine and Public Health (SMPH). DFMCH is dedicated to advancing patient care, education, and research. Our 18 clinics provides primary care to over 175,000 patients yielding over 374,000 patient visits annually, and we train more than 150 residents and 300 medical students each year. Learn more: https://www.fammed.wisc.edu/.

The starting salary for the position is $68,176; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

• Minimum 5 years of experience with administration in a research or educational setting.

• Knowledge of sponsored projects and research financial policies and systems.

• Grant writing and projected budget experience.

• Knowledge of National Institutes of Health (NIH) and/or other federal and university regulations related to clinical research.

Bachelor's Degree Preferred

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter

• Resume

Please note, there is only one attachment field. You must upload all your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Paige Steinert, paige.steinert@fammed.wisc.edu, 608-890-1740

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

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