Sawyer County Outreach Support Associate

University of Wisconsin Madison
remote work
United States, Wisconsin, Hayward
Aug 20, 2025
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Jobs Hub to apply through the internal application process. Job Category:University Staff Employment Type:Regular Job Profile:Administrative Assistant II Job Duties: Job Summary Information This (up to 14 hours/week) position provides support to educational program delivery for educators affiliated with Sawyer County Extension, including the 4-H Educator. This position serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, including website maintenance. This position will process invoices, payment of vouchers, bills and verify all accounting records in accordance with county policies and procedures. The person hired will review invoices and submit to Area Director for approval of payment. Collaboration with local colleagues to promote a positive office environment and share resources is a must! This position will prepare various communication mediums on behalf of educators. It will also distribute communication to appropriate parties including 4-H online events and managing membership/volunteers at the direction of the educator. It will assist in organizing workshops, program materials, and events. It will assist with the coordination of logistics (registration, communications, other details) for 4-H events and other programs. This position also serves as a resource to manage and maintain 4-H enrollment information, update calendars, distribute communication to appropriate parties and manage membership/volunteers at the direction of the educator. County Location The main office for this position is located in Hayward, WI and the primary programming focus is Sawyer County. In Person It is anticipated this position requires work be performed in-person, onsite, at the Sawyer County Government Center. There may be some opportunity for limited hours of remote work. Key Job Responsibilities: Manage and reconcile departmental budget accounts monthly, coordinating with educators to forecast program expenses and place orders for necessary resources and materials Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: About Extension UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts. Compensation: The minimum starting hourly rate for the position is $18.36 but is negotiable based on experience and qualifications. Required Qualifications: Strong interpersonal and problem-solving skills Demonstrated ability to effectively work with people from a wide range of backgrounds and perspectives Experience managing multiple tasks, timelines, and schedules while maintaining high quality work Ability to communicate effectively using a variety of methods and technology Ability and desire to learn and manage new technology platforms Ability to work independently and productively with minimal supervision Preferred Qualifications: Experience with or ability to learn a wide range of communication tools and technical platforms such as: Microsoft Office Suite, Google Suite, Canva, Adobe Creative Cloud and various web browsers Ability to develop and design high-quality, visually appealing graphic materials Experience with accounting software and maintaining budget worksheets, providing invoices/billing and account reconciliation Education: Required Education High school diploma or equivalent How to Apply: We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents: Resume Letter of Qualifications (cover letter) Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. For additional guidance and resources on how to tailor your application materials to the job posting, please click https://extension.wisc.edu/careers/. Eligibility to Work in the US Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. The application deadline is 11:59pm on September 1, 2025. Contact Information: Lori Pillion-Baltrusis lori.baltrusis@wisc.edu (715) 295-4112 Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.