Administrative Support Assistant III, University of Arizona Cancer Center

The University of Arizona Cancer Center (UACC) seeks an Administrative Support Assistant III to provide comprehensive administrative support to the Population Sciences Program and the Community Outreach & Engagement (COE) Office. This position supports core business operations by coordinating calendars, travel, meetings, and events; preparing and formatting correspondence, documents, and reports; maintaining files, databases, supply inventories, and data trackers; and routing facilities, IT, and HR service requests in accordance with University policies. Serving as the primary point of contact for students, faculty, researchers, and community partners, the incumbent communicates information, compiles records, and provides guidance on administrative procedures to ensure smooth program operations.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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General Administrative Support:

• Maintains calendars for Associate and Assistant Directors.
• Manages travel arrangements for departmental staff, including flights and ground transportation.
• Greets visitors.
• Triages calls and emails.
• Orders supplies and equipment.
• Processes mail.
• Maintains office records and inventory.
• Orients student workers as needed.

Population Sciences:

• Schedules meetings and seminars, including room/Zoom setup, AV coordination, agendas, and minutes.
• Coordinates guest speaker visits.
• Formats non-scientific sections of reports and presentations at the request of faculty.
• Posts routine announcements to the Population Sciences webpage.
• Assists with preparing and formatting correspondence and document packages after content approval by authors or leadership.
• Ensures all documents adhere to external or University of Arizona formatting guidelines.

Community Outreach and Engagement:

• Coordinates Community Advisory Board (CAB) and Community Outreach and Engagement (COE) meetings, including scheduling, logistics, AV/virtual setup, and meeting materials.
• Submits facilities and IT service requests.
• Handles event reservations, research incentives, PCard reconciliations, reimbursements, and CAB stipends.
• Monitors expenses to ensure adherence to established budgets.

Records & Data Maintenance:

• Maintains digital and physical files, contact lists, and basic spreadsheets
• Compiles routine data reports.
• Tracks milestones and materials for complex meeting series and cross-unit or center-wide events.

• High school diploma or high school diploma equivalency is required.
• Five (5) years of relevant experience, or an equivalent combination of education and experience.

• 3 years of relevant work experience
• Bilingual in English and Spanish
• Experience working in University systems: UAccess (Student, Employee, Financial, Analytics, Research)