Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-Advanced Materials (AMMPI)-190404

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Advanced Materials and Manufacturing Processes Institute (AMMPI) is an institute of research excellence managed under the Division of Research & Innovation. AMMPI brings together a diverse group of researchers who are focused on developing structural materials, functional materials, computational tools, and advanced manufacturing processes to support the aerospace, automotive, and energy sectors.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to the Director of Advanced Materials and Manufacturing Processes Institute (AMMPI) as well as staff and institute faculty members. The Sr Administrative Coordinator manages all the administrative support functions required for AMMPI daily operations, including but not limited to: purchasing, travel, meeting and event coordination, inventory and space management, budget reconciliation and reporting, and lab equipment user setup/tracking/billing,

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

*Exceptional communication and interpersonal skills.
*Advanced written communication skills.
*Advanced Microsoft Office skills.
*Knowledge of accounting/budgeting procedures.
*Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
*Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
*Ability to conceptualize, plan and organize multiple programs and assignments effectively.
*Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
*Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Administrative support experience in higher education

Required License/Registration/Certifications

Job Duties:

• Maintain Directors correspondence and manage Directors calendar; Schedule appointments; Coordinate collection and preparation of materials for meetings and conferences, including presentations, agendas, and meeting minutes; Serve as institute receptionist; screen calls and visitors for Director and other professional staff.
• Manage departmental records retention and business continuity efforts. Review, route, and record incoming forms. Prepare human resources and personnel documents. Manage the annual campus-wide space survey and inventory certification process. Provides customer support for AMMPI staff, institute faculty, and acts as department liaison for collaboration with all UNT and UNT System stakeholders.
• Coordinate departmental travel arrangements and reimbursements; Manage departmental budgets and all purchasing activities; Maintain office supplies, assets, and equipment; Serve as departmental timekeeper for salaried and hourly employees.
• Prepare lab equipment user setup paperwork, manage FOM software for equipment usage authorization and tracking, prepares IDTs and invoices for internal and external equipment usage. Maintenance of lab user records for review by UNT entities and auditing.
• Assist faculty members with research grant submission by coordinating with the AMMPI Proposal Manager.
• Other duties as assigned by supervisor

Physical Requirements:

Environmental Hazards:

Work Schedule:

Monday - Friday, 8am - 5pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.