Administrative Assistant IV

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Position Description Summary
The Administrative Assistant provides a full range of administrative support to the Director. Answer phones, furnish callers with information, prepare materials,process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.

Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Scan, fax and bind documents and reports as required.
• Prepare general correspondence and maintains general files.
• Coordinate approval signatures in a timely manner.
• Maintain calendars.
• Set up and coordinates meetings.
• Reserve conference rooms.
• Take meeting minutes.
• Copy and scan documents.
• Log information.
• Track documents.
• Greet and assist visitors.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• May develop new reports or revise existing reports, as directed. Such reports maybe in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports.
• Originate correspondence and reports.
• Stock supplies and maintain office equipment.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Provide backup for other administrative staff within TDIP.
• Perform other responsibilities associated with this position as may be appropriate.
• Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.

• 10 years or more experience as an administrative assistant.
• Excellent written and oral communication skills.
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred.

Hardware/Software Knowledge

• Proficient in Microsoft Office Suite and Bluebeam.
  
• Ability to work in CAD or REVIT preferred.

Other

• May assume other duties as required/needed.
  
• Maybe required to work past regular work shift.
  
• Maybe required to work various shifts as needed.
  
• This is a salaried position based on 40 hours per week at the applicable all-in labor rate.
  
• This is a Monday-Friday full-time position in the office or on the project site at LAX.
  
• After hours or weekend work may be required to perform the duties of the position. This shall be considered part of the salary.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Salary range for this position is $80,000 - $100,000. The starting pay will be commensurate with skill, education, experience, and working environment.

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.